Legal Assistant (US Experience)

Provana; Medellín; Presencial; COP 24.000.000 - 42.000.000; Jornada completa

Descripción de la vacante

Provana is seeking an organized, tech-savvy Legal Assistant to support our growing legal team in Medellin. You will handle administrative tasks in a virtual environment, manage case files, and coordinate with attorneys and clients with professionalism.

The role requires 1–2 years in an administrative/legal setting, strong English skills, and proficiency with cloud tools and case management platforms. On-site presence in Medellin is expected, with room to grow within a dynamic team.

Formación

• Minimum 1–2 years of experience in an administrative/legal role.
• Advanced English proficiency (C1 or higher).
• Ability to work on-site in Medellin, Colombia.
• Proficient with cloud-based collaboration tools (Zoom, Slack, Microsoft Teams, SharePoint, or Google Workspace).
• Experience with legal case management software (e.g., Clio, Filevine, Smokeball or similar).

Responsabilidades

• Maintain, organize, and update digital client files in cloud-based case management software.
• Manage attorney calendars, schedule depositions, client meetings, mediations, and track court deadlines.
• Act as primary contact via phone and email; conduct initial client screenings and route inquiries.
• Handle essential case records (medical records, billing statements, police reports, insurance details).
• Assist with e-filing, draft administrative correspondence, manage digital mail, and assist with billing entries.

Conocimientos

Organized

Tech-savvy

Proactive

Advanced English

Attention to detail

Independent work

Herramientas

Zoom

Slack

Microsoft Teams

SharePoint

Google Workspace

Clio

Filevine

Smokeball

Descripción del empleo

Weareseekinganorganized,tech-savvy, and proactiveLegalAssistanttosupportourgrowinglegalteam. Inthisrole,youwillbetheoperationalengineofourpractice,handlingcriticaladministrative, clerical, andclient-facingtasksfroma virtualenvironment. The ideal candidate has aproventrackrecordofmanagingfast-paced digitalworkflows,handlingremotecollaborationtoolswithease, andkeepingcase filesmeticulouslyorganized.

KeyResponsibilities

• Maintain,organize, andupdatedigitalclientfileswithinourcloud-basedcasemanagementsoftware.
• Manageattorneycalendars,scheduledepositions,clientmeetings, andmediations, andtrackstrictcourtdeadlines.
• Actas aprimarypointofcontactviaphoneand email;conductinitialclientscreenings,collectbasicintakeinformation, androuteinquiriesappropriately.
• Order,track, andfollowuponessentialcaserecords(medicalrecords,billingstatements,policereports, andinsurancedetails).
• Handle e-filingwithcourts, draft standard administrativecorrespondence,managedigital mail, andassistwithbasicinvoiceorbillingentry.
• Advanced Englishproficiency(C1 or higher).
• Availability to work on site in Medellin.
• Minimum of 1-2 years of experienceinanadministrative/legal role.
• Highproficiencywithcloud-basedcollaborationtools(e.g.,Zoom, Slack, MicrosoftTeams, SharePoint,orGoogleWorkspace) and digitalphonesystems.
• Hands-onexperiencewithlegal casemanagementsoftware (e.g., Clio,Filevine,Smokeball,orsimilarplatforms).
• Exceptionalwrittenand verbalcommunicationskillswithaprofessional,empatheticphonedemeanor.
• Laser-sharpattentiontodetailandtheabilitytoprioritizetasksindependentlywithoutdirectdailysupervision.

PreferredQualifications

• Priorexperienceworkingin a PersonalInjurylawfirm(plaintiffordefense).
• Understandingofthemedicalrecordscollectionprocess, medicalterminology, andrequestingbalances/liens.
• Experiencecommunicatingwithautoinsuranceadjusterstoopenclaims,checkcoveragelimits,orrequestpropertydamageupdates.
• Full-timeColombianemploymentcontract.
• Colombianpublicholidays.
• Vision careallowance.
• PrepaidmedicalcoveragethroughSURA.
• Longevitybonuses.
• Andmuchmore!