Logistics & Trade Compliance Invoice Specialist

PriceSmart; Bogotá; Presencial; COP 33.480.000 - 61.380.000; Jornada completa

Descripción de la vacante

PriceSmart in Bogotá, Colombia is seeking a detail-oriented Logistics & Trade Compliance Coordinator – Controlling to support accurate processing, validation, and control of supplier invoices within our Logistics & Trade Compliance team. You will ensure invoices meet requirements, maintain documentation, and coordinate submissions to Accounting.

The role involves reviewing invoices, validating rates, documenting in internal files, processing through the CEN platform, and collaborating with

Formación

• Previous experience in invoice management, accounts payable, financial administration, logistics, procurement, accounting, or related areas.
• Experience validating invoices against rates, purchase orders, contracts, or agreed commercial conditions.
• Strong organizational skills and attention to detail.
• Ability to manage documentation, follow established procedures, and maintain accurate records.
• Experience preparing reports, consolidations, and financial or operational controls.
• Proficiency in Microsoft Office, particularly Excel.
• Ability to work collaboratively with internal teams and external suppliers.
• Strong follow-up skills and ability to manage multiple activities and deadlines simultaneously.
• Experience with ERP, financial, logistics, or document management systems is a plus.

Responsabilidades

• Receive and review invoices from different suppliers within the Logistics & Trade Compliance area.
• Validate supplier rates against rate sheets and agreed commercial conditions.
• Register and maintain invoice information in internal control files, including invoice controls, STR, Transfer files, and other tracking tools.
• Ensure invoices are properly documented and processed according to established procedures.
• Process invoices through the CEN financial platform and ensure receipt acknowledgements are obtained.
• Verify the proper receipt of orders in AS400 and complete cost registration and reporting activities.
• Upload supporting documentation to DocuSign and coordinate the required internal approvals.
• Notify the Accounting team of processed invoices and follow up on their proper receipt and processing.
• Prepare and consolidate required reports, including monthly STR reports, provisions, comparisons, and variance analysis.
• Maintain accurate and up-to-date records to ensure proper traceability of invoices and related processes.
• Identify and follow up on discrepancies or pending items related to invoice processing.
• Monitor supplier accounts and follow up on outstanding balances and related activities.
• Work closely with Accounting, suppliers, and internal teams to ensure invoices are processed accurately and on time.
• Follow up on pending approvals, documentation, and accounting records.
• Support continuous improvement of invoice control and administrative processes within the area.

Conocimientos

Invoice management

Accounts payable

Excel

Organizational skills

Collaboration

Multitasking

Analytical skills

Attention to detail

Herramientas

DocuSign

AS400

CEN financial platform

Descripción del empleo

PriceSmart in Bogotá, Colombia is seeking a detail-oriented Logistics & Trade Compliance Coordinator – Controlling to support accurate processing, validation, and control of supplier invoices within our Logistics & Trade Compliance team. You will ensure invoices meet requirements, maintain documentation, and coordinate submissions to Accounting.

The role involves reviewing invoices, validating rates, documenting in internal files, processing through the CEN platform, and collaborating with