Legal Intake & Case Coordinator

Job Duck; Colombia; A distancia; COP 50.240.751 - 53.298.884; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Paid time off

Referral and annual bonuses

Opportunities for professional development

Descripción de la vacante

A leading remote workforce organization is seeking a Legal Intake & Case Coordinator to manage client interactions, organize key documents, and support legal processes. The ideal candidate has legal assistant experience and excellent communication skills. This full-time role offers monthly compensation between 1150 and 1220 USD, paid time off, and opportunities for professional development.

Formación

• At least one to two years of experience as a legal assistant or related positions in US law firms.
• Prior experience in legal support or case management.
• Experience with US law firms is mandatory.

Responsabilidades

• Communicating with clients to gather documents and case information.
• Maintaining regular updates with clients on case progress and deadlines.
• Drafting, proofreading, and filing legal documents, including complaints and discovery.

Conocimientos

Excellent command of the English language

Strong written and verbal communication

Excellent organizational and time management skills

Attention to detail in reviewing and preparing legal documents

Descripción del empleo

Overview

Join to apply for the Legal Intake & Case Coordinator role at Job Duck.

Job Duck is hiring a Legal Intake & Case Coordinator. For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

Are you someone who thrives on helping others feel supported and informed? In this role, you’ll be the first point of contact for clients, guiding them through the legal process with empathy and precision. You’ll play a vital role in building strong cases by gathering key documents, coordinating with experts, and ensuring every detail is in place. If you’re highly organized, proactive, and find satisfaction in keeping things running smoothly behind the scenes, this position is for you.

Schedule

Monday to Friday from 8:00 AM to 5:00 PM EST (USA)

Responsibilities

• Communicating with clients to gather documents and case information
• Maintaining regular updates with clients on case progress and deadlines
• Coordinating client signings for authorizations, HIPAA forms, and retainers
• Preparing and sending welcome/intake packets
• Collecting essential case documents such as death certificates and insurance paperwork
• Requesting, tracking, and organizing medical records and billing statements
• Reviewing records for completeness and following up on missing documentation
• Drafting and sending preservation of evidence letters and spoliation notices
• Organizing records for expert review
• Drafting and tracking expert retention letters and managing expert files
• Scheduling expert consultations and tracking deadlines for reports
• Drafting, proofreading, and filing legal documents, including complaints and discovery
• Submitting records to courthouses and managing litigation calendars
• E-filing pleadings and motions in D.C., Maryland, and Virginia
• Communicating with opposing counsel, court clerks, and judicial assistants
• Scheduling and supporting attorney-client meetings for depositions and mediations
• Coordinating lien resolution and ensuring all documentation is finalized
• Assisting with settlement documents and disbursement schedules
• Maintaining digital case files and managing administrative tasks
• Providing general support to attorneys, including scheduling and correspondence

What We’re Looking For

• At least one to two years of experience as a legal assistant or related positions in US law firms
• Excellent command of the English language
• Prior experience in legal support or case management
• Experience with US law firms (Mandatory)
• Strong written and verbal communication
• Excellent organizational and time management skills
• Ability to manage multiple deadlines and follow through independently
• Attention to detail in reviewing and preparing legal documents
• Proficiency in managing digital files and case records
• Empathetic and client-focused
• Task-oriented and proactive
• Professional and composed under pressure
• Adaptable in a fast-paced environment
• Committed to integrity and confidentiality
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1150 USD to 1220 USD
• Paid time off and holiday pay
• Referral and annual bonuses
• Parental leave
• Opportunities for professional development and training
• Dedicated support from our team
• A chance to work with clients who share our values

How to Apply

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Legal, Customer Service, and Administrative
• Industries: Legal Services