Hybrid Admin & Operations Coordinator (Up to 50% Remote)

Sanofi; Puerto Bogotá; Hybrid; COP 42,000,000 - 66,000,000; Full time

Benefits offered by this job

Up to 50% remote work

Private medical care

Life insurance

Gender-neutral parental leave

Job summary

Sanofi in Bogotá is seeking an Administrative Support Specialist to empower the Medical Operations Team with essential administrative and project coordination. You will help ensure smooth workflows that align with local and global priorities and support the VMO's mission.

Responsibilities include meeting coordination, PO and budget tracking, event logistics, project timelines, and stakeholder communication.

Qualifications

• Bachelor’s degree required.
• Experience in administrative support, operations, or project coordination.
• Advanced English proficiency.

Responsibilities

• Provide administrative and project support to the VMO team, including meeting coordination, agendas, meeting materials, and action item follow-up.
• Manage purchase orders (POs), budget tracking, and supplier/vendor follow-up, including contracting status with the contracting team.
• Coordinate event logistics and engagements supporting VMO priorities, including GRF submissions, venue and catering bookings, and partner logistics agencies.
• Coordinate project plans, timelines, milestones, and governance meetings with internal stakeholders, vendors, and logistics partners.
• Act as a key point of contact for internal and external stakeholders, ensuring queries are addressed or escalated appropriately.
• Maintain team organizational charts, contact information, and the team SharePoint site.

Skills

Administrative support

Operations

Project coordination

Stakeholder management

Communication

Education

Bachelor’s degree

Tools

Microsoft Office

PowerPoint

Excel

Word

Outlook

Teams

SharePoint

Job description

Sanofi in Bogotá is seeking an Administrative Support Specialist to empower the Medical Operations Team with essential administrative and project coordination. You will help ensure smooth workflows that align with local and global priorities and support the VMO's mission.

Responsibilities include meeting coordination, PO and budget tracking, event logistics, project timelines, and stakeholder communication.