Administrative Support Specialist

Sanofi; Puerto Bogotá; Hybrid; COP 42,000,000 - 66,000,000; Full time

Benefits offered by this job

Up to 50% remote work

Private medical care

Life insurance

Gender-neutral parental leave

Job summary

Sanofi in Bogotá is seeking an Administrative Support Specialist to empower the Medical Operations Team with essential administrative and project coordination. You will help ensure smooth workflows that align with local and global priorities and support the VMO's mission.

Responsibilities include meeting coordination, PO and budget tracking, event logistics, project timelines, and stakeholder communication.

Qualifications

• Bachelor’s degree required.
• Experience in administrative support, operations, or project coordination.
• Advanced English proficiency.

Responsibilities

• Provide administrative and project support to the VMO team, including meeting coordination, agendas, meeting materials, and action item follow-up.
• Manage purchase orders (POs), budget tracking, and supplier/vendor follow-up, including contracting status with the contracting team.
• Coordinate event logistics and engagements supporting VMO priorities, including GRF submissions, venue and catering bookings, and partner logistics agencies.
• Coordinate project plans, timelines, milestones, and governance meetings with internal stakeholders, vendors, and logistics partners.
• Act as a key point of contact for internal and external stakeholders, ensuring queries are addressed or escalated appropriately.
• Maintain team organizational charts, contact information, and the team SharePoint site.

Skills

Administrative support

Operations

Project coordination

Stakeholder management

Communication

Education

Bachelor’s degree

Tools

Microsoft Office

PowerPoint

Excel

Word

Outlook

Teams

SharePoint

Job description

Administrative Support Specialist

• Location: Bogotá, Colombia

About the job

Our Hubs are a crucial part of how we innovate, improving performance across every Sanofi department and providing a springboard for the amazing work we do. Build a career and you can be part of transforming our business while helping to change millions of lives. Ready? As Administrative Support Specialist within our Medical Operations Team, you’ll provide essential administrative and project support, ensuring a smooth workflow and operational efficiency while aligning with global and local needs, strategies, and priorities.

Main responsibilities:

• Provide administrative and project support to the VMO team, including meeting coordination, agendas, meeting materials, and action item follow-up.
• Manage purchase orders (POs), budget tracking, and supplier/vendor follow-up, including contracting status with the contracting team.
• Coordinate event logistics and engagements supporting VMO priorities, including GRF submissions, venue and catering bookings, and partner logistics agencies.
• Coordinate project plans, timelines, milestones, and governance meetings with internal stakeholders, vendors, and logistics partners.
• Act as a key point of contact for internal and external stakeholders, ensuring queries are addressed or escalated appropriately.
• Maintain team organizational charts, contact information, and the team SharePoint site.

About you

• Experience: Previous experience in administrative support, operations, project coordination, or similar roles within a multicultural environment.
• Soft skills: Demonstrates strong communication skills, proactive thinking, effective stakeholder management, and a collaborative approach to teamwork.
• Technical skills: Proficiency in Microsoft Office applications (PowerPoint, Excel, Word, Outlook, and Teams), strong calendar management capabilities, experience using project management tools to coordinate tasks and timelines, and familiarity with content creation tools for developing presentations, communications, and digital content.
• Education: Bachelor’s degree is required.
• Languages: Advanced English level.

Why choose us?

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
• You’ll be part of leading the first experiences a job seeker has with Sanofi and ensuring it is best‑in‑class and driving conversions.
• You’ll be part of a truly diverse cross‑cultural team and can have real business impact.
• Flexible working policies, including up to 50% remote work.
• Private medical care, life and health insurance, and gender‑neutral paid parental leave.
• Colombia is one of Sanofi’s key locations for new talents, having a big footprint with the Bogota HUB and its best‑in‑class operation.
• Mexico and Argentina Play an instrumental part in creating best practice and innovation within our 3 vaccines production plants.

Pursue Progress. Discover Extraordinary.

Progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. You can be one of those people. Chasing change, embracing new ideas and exploring all the opportunities we have to offer. Let’s pursue Progress. And let’s discover Extraordinary together.

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

To apply under the disability condition, it is necessary to have a certificate issued in accordance with the provisions of the Ministry of Health and Social Protection to comply with the obligations established in Law 2466 of 2025 regarding the hiring of people with disabilities.

If you require any reasonable accommodation or adjustment during the recruitment process, please inform the Talent Acquisition team. This information will be treated confidentially and will not impact your application.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

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