GBS Senior Admin Assistant

UPS Supply Chain Solutions, Inc.; Perímetro Urbano Medellín; On-site; COP 30,000,000 - 42,000,000; Full time

Job summary

UPS Supply Chain Solutions, Inc. in Medellín, Colombia seeks an experienced administrative professional focused on billing reconciliation and data integrity. You will prepare complex reports, coordinate small projects, and guide junior staff while handling confidential material with discretion.

The role requires fast-paced accuracy, strong written communication, and Excel proficiency (pivot tables/macros). Fluency in English (B2) is expected to support cross‑functional collaboration.

Qualifications

• Experience in administrative roles, preferably with billing.
• Fast-paced, high-pressure environment.
• Excel skills with pivot tables and macros.
• English level B2.

Responsibilities

• Reconcile and audit the accurate flow of billing data across source systems.
• Prepare and analyze more complex reports.
• Coordinate small projects and provide guidance to less experienced staff.
• Handle confidential material on a regular basis.

Skills

Attention to detail

Strong written communication

Excel (Pivot tables, macros)

English B2

Job description

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Job Description:

Job Summary

This position performs advanced administrative responsibilities including preparation and analysis of more complex reports, compilation of information from various sources, handling small scale projects, and analysis using various software packages. He/She may direct the work of others and provide instruction and guidance to less experienced employees. This position performs general office duties that may include word processing, data entry, auditing documents, distributing mail, coordinating meetings and other duties as assigned. He/She may deal with confidential material on a regular basis.

Responsibilities:

Responsible for reconciling and auditing the accurate flow of billing data from various source systems into collection and accounting platforms, ensuring data accuracy, financial integrity, and alignment across all impacted UPS business areas.

Key Accountabilities

• Attention to detail
• Strong written communication skills
• Work with internal UPS functions to resolve issues
• Ability to work independently and elevate where appropriate
• Follow documented procedures
• Ability to think critically and manage to expectations

Qualifications

• Experience in administrative jobs - Preferred knowledge in Billing
• Ability to work in a fast-paced, high-pressure environment
• Excel intermedium (pivot tables, macros, logic functions)
• English level B2 - fluent speaking
• Grade: 008

Employee Type:

Permanent

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