Field Operations & Inspection Coordinator

O-Max Staffing; Bogotá ciudad; On-site; COP 24,000,000 - 36,000,000; Full time

Job summary

O-Max Staffing in Bogotá is seeking an organized Office Operations Coordinator to oversee day-to-day operations, ensure smooth communication, scheduling, documentation, and follow-up across multiple projects.

You will stay focused, own responsibilities, and prevent items from slipping through the cracks while coordinating with field staff, contractors, clients, and internal teams to keep projects on track.

Qualifications

• Strong organizational skills with attention to detail.
• Excellent follow-through and ability to manage multiple tasks.
• Clear, professional communication by phone, text, and email.
• Ability to manage multiple projects, people, and deadlines simultaneously.

Responsibilities

• Support field staff by answering questions and providing drawings, documents, and other information needed on site.
• Communicate regularly with contractors and project teams regarding outstanding needs, documentation, and follow-ups.
• Serve as a central point of contact between field staff, contractors, clients, and internal teams.
• Ensure all parties remain aligned on project requirements and next steps.
• Coordinate and ensure daily schedules are fully covered.
• Collect required field documentation, including NCRs and RFIs, as they arise.
• Follow up promptly on missing or outstanding documents.
• Track outstanding reports and follow up with team members to ensure timely submission.
• Review incoming reports for completeness and quality.
• Return reports that do not meet required standards for correction.
• Upload finalized reports into the appropriate software system.
• Track open issues requiring additional review or approval and follow up until they are resolved.
• Review scheduled work to identify inspections or tasks that may be overlooked.
• Monitor the overall requirements and status of each project.
• Follow up on outstanding items to ensure deadlines and project requirements are met.

Skills

Organizational skills

Follow-through

Communication skills

Multitasking

Independent work

Attention to detail

Job description

O-Max Staffing in Bogotá is seeking an organized Office Operations Coordinator to oversee day-to-day operations, ensure smooth communication, scheduling, documentation, and follow-up across multiple projects.

You will stay focused, own responsibilities, and prevent items from slipping through the cracks while coordinating with field staff, contractors, clients, and internal teams to keep projects on track.