Inspection Coordinator

O-Max Staffing; Bogotá; Presencial; COP 24 000 000 - 36 000 000; Tempo integral

Resumo da oferta

O-Max Staffing in Bogotá is seeking an organized Office Operations Coordinator to oversee day-to-day operations, ensure smooth communication, scheduling, documentation, and follow-up across multiple projects.

You will stay focused, own responsibilities, and prevent items from slipping through the cracks while coordinating with field staff, contractors, clients, and internal teams to keep projects on track.

Qualificações

• Strong organizational skills with attention to detail.
• Excellent follow-through and ability to manage multiple tasks.
• Clear, professional communication by phone, text, and email.
• Ability to manage multiple projects, people, and deadlines simultaneously.

Responsabilidades

• Support field staff by answering questions and providing drawings, documents, and other information needed on site.
• Communicate regularly with contractors and project teams regarding outstanding needs, documentation, and follow-ups.
• Serve as a central point of contact between field staff, contractors, clients, and internal teams.
• Ensure all parties remain aligned on project requirements and next steps.
• Coordinate and ensure daily schedules are fully covered.
• Collect required field documentation, including NCRs and RFIs, as they arise.
• Follow up promptly on missing or outstanding documents.
• Track outstanding reports and follow up with team members to ensure timely submission.
• Review incoming reports for completeness and quality.
• Return reports that do not meet required standards for correction.
• Upload finalized reports into the appropriate software system.
• Track open issues requiring additional review or approval and follow up until they are resolved.
• Review scheduled work to identify inspections or tasks that may be overlooked.
• Monitor the overall requirements and status of each project.
• Follow up on outstanding items to ensure deadlines and project requirements are met.

Conhecimentos

Organizational skills

Follow-through

Communication skills

Multitasking

Independent work

Attention to detail

Descrição da oferta de emprego

We are looking for an organized, proactive, and detail-oriented Office Operations Coordinator to manage day-to-day operations and ensure smooth communication, scheduling, documentation, and follow-up across multiple projects.

The ideal candidate is someone who stays focused, takes ownership, and makes sure nothing falls through the cracks.

Key Responsibilities

Communication & Coordination

• Support field staff by answering questions and providing drawings, documents, and other information needed on site.
• Communicate regularly with contractors and project teams regarding outstanding needs, documentation, and follow-ups.
• Serve as a central point of contact between field staff, contractors, clients, and internal teams.
• Ensure all parties remain aligned on project requirements and next steps.

Scheduling & Documentation

• Coordinate and ensure daily schedules are fully covered.
• Collect required field documentation, including NCRs and RFIs, as they arise.
• Follow up promptly on missing or outstanding documents.

Reports & Follow-Up

• Track outstanding reports and follow up with team members to ensure timely submission.
• Review incoming reports for completeness and quality.
• Return reports that do not meet required standards for correction.
• Upload finalized reports into the appropriate software system.
• Track open issues requiring additional review or approval and follow up until they are resolved.

Project Oversight

• Review scheduled work to identify inspections or tasks that may be overlooked.
• Monitor the overall requirements and status of each project.
• Follow up on outstanding items to ensure deadlines and project requirements are met.

Requirements

• Strong organizational skills and excellent follow-through.
• Highly focused, proactive, and results-oriented.
• Clear and professional communication skills by phone, text, and email.
• Ability to manage multiple projects, people, and deadlines simultaneously.
• Strong attention to detail.
• Ability to work independently and take ownership of responsibilities.
• Experience in construction, inspections, project coordination, or a fast-paced office environment is a plus.
• Familiarity with inspection processes and construction documentation is a plus.