Construction Administrative Coordinator

O-Max Staffing; Bogotá ciudad; On-site; COP 12,000,000 - 18,000,000; Full time

Job summary

O-Max Staffing is seeking an organized Administrative Assistant with a background in construction to support project managers, estimators, and supervisors. You will handle construction documents, drawings, and plans, ensuring data is accurate and up-to-date.

The role involves coordinating with contractors, vendors, and clients, maintaining files, and assisting with RFIs, submittals, change orders, and cost tracking. Strong MS Office skills and ability to read plans are essential.

Qualifications

• Experience or background in construction, architecture, engineering, or related industry.
• Ability to read and interpret basic construction plans, drawings, and specifications.
• Familiarity with construction terminology and standard documentation.
• Strong organizational skills with attention to detail and deadlines.
• Excellent written and verbal communication for coordination with teams and clients.
• Proficiency with Microsoft Office and construction document management tools.

Responsibilities

• Provide administrative support to project managers, estimators, supervisors, and team members.
• Review and interpret basic construction plans, drawings, and specifications to extract key data.
• Maintain organized electronic and physical project files (plans, contracts, permits, RFIs, submittals, invoices).
• Assist with preparing and tracking RFIs, submittals, change orders, and purchase orders.
• Coordinate communication among contractors, subcontractors, vendors, clients, and internal teams.
• Schedule meetings, site visits, inspections, deliveries, and project-related appointments.
• Track deadlines, outstanding documents, approvals, and follow-up items.
• Prepare reports, spreadsheets, correspondence, meeting notes, and other admin docs.
• Obtain pricing and material information from vendors and subcontractors; maintain records.
• Monitor project documentation for the most current plans and revisions.

Skills

Organizational skills

Attention to detail

Multi-tasking

Written and verbal communication

Ability to read construction plans

Team coordination

Tools

Microsoft Office (Excel, Word, Outlook)

Procore

Bluebeam

PlanGrid/Autodesk Build

Buildertrend

Job description

O-Max Staffing is seeking an organized Administrative Assistant with a background in construction to support project managers, estimators, and supervisors. You will handle construction documents, drawings, and plans, ensuring data is accurate and up-to-date.

The role involves coordinating with contractors, vendors, and clients, maintaining files, and assisting with RFIs, submittals, change orders, and cost tracking. Strong MS Office skills and ability to read plans are essential.