Facilities Services Administrator

AFE; Bogotá; Hybrid; COP 28,000,000 - 42,000,000; Full time

Benefits offered by this job

Mindfulness programs with Calm premium

Volunteer Paid Time off

Volunteer donation matching

Employee Assistance Program

Personal wellbeing programs

On-demand digital course library

Job summary

Rockwell Automation in Bogotá is seeking a proactive Workplace Services Administrator to oversee daily office operations and ensure a safe, efficient workplace. You will coordinate facilities, vendor management, and security coordination while supporting EHS and audits.

You will collaborate with building management, service providers, and internal teams to maintain high operational standards and compliance with safety policies. Fluency in English is essential for communication across levels.

Qualifications

• What we expect: technical or associate degree in Facilities Management, Business Admin, Operations, Industrial Maintenance, or related field.
• Excellent English to communicate with people at all levels.

Responsibilities

• Coordinate daily workplace operations and ensure facilities and office systems function.
• Lead operations staff and third-party service providers (cleaning, maintenance, courier, security).
• Manage vendor relationships and service contracts for facility maintenance and security systems.
• Serve as primary contact for internal workplace requests and resolution.
• Coordinate preventive maintenance and safety improvement plans.
• Align facility operations with building management and security procedures.
• Maintain workplace documentation for EHS compliance and audits.
• Support audits and coordinate safety, transportation, and compliance programs.
• Report safety concerns or incidents to EHS and partners.
• Coordinate moves, furniture installs, and general facility improvements.
• Support mail, inventory, and office supplies management.

Skills

Vendor management

English proficiency

Customer service

Office administration

Facilities coordination

Education

Technical or associate degree in Facilities/Operations

Tools

Microsoft Office

Document management systems

Job description

Rockwell Automation is a global technology leader focused on helping the world's manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life‑saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that's you we would love to have you join us!

Job Description

We are looking for a proactive and service-oriented Workplace Services Administrator to oversee the daily operations of our Bogotá office and ensure a safe, efficient, and productive workplace environment. You will be the primary contact for facility-related services, vendor management, office maintenance, security coordination, and employee workplace support.

You will collaborate with other teams, building management, and external service providers to maintain high operational standards while ensuring compliance with safety, environmental, and company policies.

Main Responsibilities

• Coordinate daily workplace operations, ensuring facilities, services, and office systems function.
• Lead operational staff and third-party service providers, including cleaning, maintenance, courier, and security personnel.
• Manage vendor relationships and service contracts for facility maintenance, CCTV systems, Heating, Ventilation, and Air Conditioning equipment, UPS systems, painting, vehicle fleet, and other workplace services.
• Be the primary contact for internal workplace and facilities service requests, ensuring resolution.
• Coordinate preventive maintenance activities and mitigation plans to ensure workplace safety and operational continuity.
• Partner with building management to align facility operations, security procedures, and workplace standards.
• Maintain workplace documentation and ensure records are current and available, those required for Environmental, Health & Safety (EHS) compliance.
• Support internal and external audits, including documentation related to workplace operations, safety, transportation, and compliance programs.
• Monitor and report safety concerns or security incidents to EHS and appropriate company partners.
• Coordinate office moves, furniture installations, workspace adjustments, and general facility improvements.
• Support mail distribution, recycling projects, inventory management, office supplies replenishment, and common area administration.
• Help with minor maintenance activities, facility inspections, and coordination of external contractors.
• Safeguard confidential company information while following corporate compliance standards.

The Essentials - You Will Have

• Technical degree, associate degree, or equivalent experience in Facilities Management, Business Administration, Operations, Industrial Maintenance, or related fields.
• Excellent English proficiency and fluency to communicate with people at all levels.

The Preferred - You Might Also Have

• Experience supporting EHS compliance programs.
• 3+ years of experience in facilities coordination, workplace services, office administration, or building operations.
• Experience managing multiple vendors and service providers.
• Knowledge of workplace safety, security, and facilities maintenance practices.
• Excellent customer service and partner management abilities.
• Proficiency with Microsoft Office applications and document management systems.
• Exposure to audit preparation and compliance documentation.
• Experience coordinating maintenance activities, fleet services, or building operations.
• Knowledge of HVAC, CCTV, UPS, workplace security, or facility management systems.

What We Offer

• Comprehensive mindfulness programs with a premium membership to Calm.
• Volunteer Paid Time off available after 6 months of employment for eligible employees.
• Company volunteer and donation matching program - We match your volunteer hours or personal cash donations to an eligible charity with a charitable donation.
• Employee Assistance Program.
• Personalized wellbeing programs through our OnTrack program
• On-demand digital course library for professional development... and other local benefits!

Rockwell Automation's hybrid policy expects employees to work at a Rockwell location at least on Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.

We believe that employee diversity is an important element of our common future. We provide opportunities for talent growth with the entire organization. We support equality by celebrating the individuality of every person, regardless of their origin and identity. We appreciate the unique cultural pattern and variety of experiences in each of us. We invite all who want to join and change the world of Our organization.