Facilities Services Administrator

Rockwell Automation; Bogotá; Hybrid; COP 40,000,000 - 70,000,000; Full time

Benefits offered by this job

Mindfulness programs with Calm premium

Volunteer PTO after 6 months

Volunteer/donation matching program

Employee Assistance Program

OnTrack wellbeing program

On-demand digital course library

Local benefits

Job summary

Rockwell Automation seeks a proactive Workplace Services Administrator to oversee daily operations of the Bogotá office, ensuring a safe, efficient, and productive environment. You will coordinate facilities services, manage vendors, and support workplace safety and compliance.

The role requires leading staff, coordinating maintenance, and maintaining accurate documentation for audits and safety programs, while supporting internal and external stakeholders.

Qualifications

• Excellent English proficiency to communicate with people at all levels.
• Experience coordinating multiple vendors and service providers.
• Proficiency with Microsoft Office applications and document management systems.

Responsibilities

• Coordinate daily workplace operations and ensure facilities function smoothly.
• Lead operational staff and third‑party providers (cleaning, maintenance, security).
• Manage vendor relationships and service contracts for facility maintenance and related systems.
• Be the primary contact for internal workplace service requests and resolutions.
• Coordinate preventive maintenance and safety programs to ensure continuity.
• Partner with building management to align facility operations and security procedures.
• Maintain up‑to‑date workplace documentation for EHS compliance.
• Support audits and compile documentation for safety and compliance programs.
• Monitor safety concerns and report incidents to EHS and partners.
• Coordinate office moves, furniture installations, and workspace changes.
• Assist with mail, inventory, and common area administration.
• Support coordination with external contractors for minor maintenance.
• Protect confidential information following corporate policies.

Skills

English proficiency

Vendor management

Office administration

Customer service

Facilities coordination

HVAC knowledge

Education

Technical degree

Associate degree

Tools

Microsoft Office

Document management systems

Job description

Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better. We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us!

Job Description

We are looking for a proactive and service-oriented Workplace Services Administrator to oversee the daily operations of our Bogotá office and ensure a safe, efficient, and productive workplace environment. You will be the primary contact for facility-related services, vendor management, office maintenance, security coordination, and employee workplace support. You will collaborate with other teams, building management, and external service providers to maintain high operational standards while ensuring compliance with safety, environmental, and company policies.

Main Responsibilities:

• Coordinate daily workplace operations, ensuring facilities, services, and office systems function.
• Lead operational staff and third-party service providers, including cleaning, maintenance, courier, and security personnel.
• Manage vendor relationships and service contracts for facility maintenance, CCTV systems, Heating, Ventilation, and Air Conditioning equipment, UPS systems, painting, vehicle fleet, and other workplace services.
• Be the primary contact for internal workplace and facilities service requests, ensuring resolution.
• Coordinate preventive maintenance activities and mitigation plans to ensure workplace safety and operational continuity.
• Partner with building management to align facility operations, security procedures, and workplace standards.
• Maintain workplace documentation and ensure records are current and available, those required for Environmental, Health & Safety (EHS) compliance.
• Support internal and external audits, including documentation related to workplace operations, safety, transportation, and compliance programs.
• Monitor and report safety concerns or security incidents to EHS and appropriate company partners.
• Coordinate office moves, furniture installations, workspace adjustments, and general facility improvements.
• Support mail distribution, recycling projects, inventory management, office supplies replenishment, and common area administration.
• Help with minor maintenance activities, facility inspections, and coordination of external contractors.
• Safeguard confidential company information while following corporate compliance standards.

The Essentials – You Will Have:

• Technical degree, associate degree, or equivalent experience in Facilities Management, Business Administration, Operations, Industrial Maintenance, or related fields.
• Excellent English proficiency and fluency to communicate with people at all levels.

The Preferred – You Might Also Have:

• Experience supporting EHS compliance programs.
• 3+ years of experience in facilities coordination, workplace services, office administration, or building operations.
• Experience managing multiple vendors and service providers.
• Knowledge of workplace safety, security, and facilities maintenance practices.
• Excellent customer service and partner management abilities.
• Proficiency with Microsoft Office applications and document management systems.
• Exposure to audit preparation and compliance documentation.
• Experience coordinating maintenance activities, fleet services, or building operations.
• Knowledge of HVAC, CCTV, UPS, workplace security, or facility management systems.

What We Offer

• Comprehensive mindfulness programs with a premium membership to Calm.
• Volunteer Paid Time off available after 6 months of employment for eligible employees.
• Company volunteer and donation matching program – We match your volunteer hours or personal cash donations to an eligible charity with a charitable donation.
• Employee Assistance Program.
• Personalized wellbeing programs through our OnTrack program.
• On-demand digital course library for professional development.
• Other local benefits!

Rockwell Automation's hybrid policy expects employees to work at a Rockwell location at least on Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.

We believe that employee diversity is an important element of our common future. We provide opportunities for talent growth with the entire organization. We support equality by celebrating the individuality of every person, regardless of their origin and identity. We appreciate the unique cultural pattern and variety of experiences in each of us. We invite all who want to join and change the world of Our organization.

#LI-JP1 #LI-hybrid

Rockwell Automation, Inc. (NYSE: ROK), is a global leader in industrial automation and digital transformation. We connect the imaginations of people with the potential of technology to expand what is humanly possible, making the world more productive and more sustainable. Headquartered in Milwaukee, Wisconsin, Rockwell Automation employs approximately 28,000 problem solvers dedicated to our customers in more than 100 countries. To learn more about how we are bringing the Connected Enterprise to life across industrial enterprises, visit www.rockwellautomation.com. We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us!