Executive & Operations Assistant

NetSoft, Inc.; Colombia; On-site; COP 21,673,000 - 28,898,000; Full time

Job summary

NetSoft, Inc. is seeking an Executive & Operations Assistant to support day-to-day operations while working directly with the CEO. The role is hands-on and multi-functional, covering communication, scheduling, invoicing follow-ups, contract handling, HR coordination, and research. You will also assist with marketing outreach and AI-assisted campaigns.

This is a long-term, growth-oriented position, with opportunities to take on broader responsibilities as the company evolves.

Qualifications

• 2+ years of experience in an administrative, executive support, or operations role.
• Excellent spoken and written English — clear, professional, and confident.

Responsibilities

• Manage CEO’s calendar, meetings, and daily scheduling.
• Draft and send emails and communications on behalf of leadership.
• Handle outbound calls and follow-ups with clients, vendors, and partners.
• Support billing and invoicing—track balances and AR follow-ups.
• Organize, track, and route contracts and documents for signature.
• Assist with HR coordination—interviews, onboarding, and communications.
• Prepare summaries, briefs, or reports as needed.
• Support marketing outreach and sales-adjacent tasks as directed.
• Use AI tools to support marketing management and campaigns.

Job description

NetSoft is a healthcare SaaS company building the next generation of laboratory information management solutions through our platform, IntelliPath Pro. Our CEO is looking for a reliable, organized, and well-spoken Executive & Operations Assistant to support day-to-day business operations. This is a hands-on, multi-functional role. You will work directly with the CEO and take on a wide variety of tasks — from managing communications and scheduling, to following up on invoices and coordinating documents. We need someone flexible, professional, and ready to grow with the company. Strong performance in this role opens the door to expanded responsibilities over time.

What You’ll Do:

• Manage the CEO’s calendar, meetings, and daily scheduling
• Draft and send professional emails and communications on behalf of leadership
• Handle outbound phone calls and follow-ups with clients, vendors, and partners
• Support billing and invoicing — track outstanding balances and follow up on accounts receivable
• Organize, track, and route contracts, agreements, and business documents for signature
• Assist with HR coordination — scheduling interviews, onboarding logistics, and employee communications
• Conduct research and prepare summaries, briefs, or reports as needed
• Support marketing outreach, cold calls, and other sales-adjacent tasks as directed
• Use AI tools to support marketing management, content, and outreach campaigns
• Handle ad hoc administrative tasks as they arise
• Assist across multiple entities at the holding company level as needed

What We’re Looking For:

• 2+ years of experience in an administrative, executive support, or operations role
• Excellent spoken and written English — clear, professional, and confident
• Comfortable making phone calls and representing leadership in external conversations
• Organized and detail-oriented
• Flexible and willing to take on different tasks as the business evolves
• Discreet and trustworthy with confidential business information
• Dedicated and looking for a long-term role

Compensation:

$600 – $800 USD/month