Executive Assistant

Founders Arm; Colombia; Remote; COP 168,470,000 - 233,266,000; Full time

Benefits offered by this job

Remote work

USD salary

Work with US founders

Job summary

Founders Arm is seeking an Executive Assistant to support a US founder with inbox and calendar management, operations, and day-to-day execution. This role is ideal for organized, proactive professionals who want to grow into operations or chief-of-staff roles.

You will manage the founder's inbox, own the calendar across time zones, prepare meeting materials, coordinate travel, and keep projects moving with clear task tracking.

Qualifications

• 2+ years as an Executive Assistant to a founder or C-level executive.
• Experience managing an executive's inbox and calendar day to day.
• Organized and detail oriented with strong prioritization.
• Proficient with Google Workspace, Slack, Notion, and PM tools.

Responsibilities

• Manage the founder's inbox: prioritize, draft replies, and ensure nothing slips
• Own the calendar: schedule meetings across time zones, resolve conflicts, protect focus time
• Prepare for meetings with agendas, briefs, and notes, and follow up on actions
• Coordinate travel, bookings, and personal/business logistics
• Keep projects moving by tracking tasks and deadlines with the team/partners
• Maintain clean, organized systems across Google Workspace, Notion, Slack, and PM tools
• Support ad hoc operations tasks such as research, documents, reporting, and vendor coordination

Skills

Inbox management

Calendar management

Google Workspace

Slack

Notion

ClickUp

Asana

Monday.com

Startup experience

Proactive mindset

Executive support

Time-zone coordination

English fluency

Tools

Google Workspace

Slack

Notion

ClickUp

Asana

Monday.com

Job description

We're Founders Arm, a recruitment partner connecting top MENA talent with leading US startups.

We are seeking an Executive Assistant to support the founder of a fast-growing US company with inbox and calendar management, operations, and day-to-day execution. This role suits organized, proactive professionals who enjoy being a founder's right hand and want to grow into operations or chief-of-staff roles.

Key Responsibilities

• Manage the founder's inbox: prioritize, draft replies, and make sure nothing important slips


• Own the calendar: schedule meetings across time zones, resolve conflicts, and protect focus time


• Prepare for meetings with agendas, briefs, and notes, and follow up on action items


• Coordinate travel, bookings, and personal or business logistics


• Keep projects moving by tracking tasks and deadlines and closing loops with the team and partners


• Maintain clean, organized systems across Google Workspace, Notion, Slack, and project management tools


• Support ad hoc operations work such as research, documents, reporting, and vendor coordination

Candidate Profile

• Fluent in English, both written and spoken


• 2+ years of experience as an Executive Assistant supporting a founder or C-level executive


• Hands‑on experience managing an executive's inbox and calendar day to day


• Highly organized and detail-oriented, with strong judgment on priorities


• Proactive: anticipates needs and solves problems without waiting to be asked


• Proficient with Google Workspace, Slack, Notion, and tools like ClickUp, Asana, or Monday.com


• Experience in a startup or fast‑paced environment is a plus

Why This Role

• Earn in USD while working remotely


• Work directly alongside US founders and see how a growing company is run


• Gain hands‑on experience across operations, communication, and executive support


• Build a skill set that opens doors to senior operations and chief-of-staff roles