AI-Fluent Operations Coordinator / Executive Assistant

seamlessassist; Bogotá ciudad; A distancia; COP 200.040.000 - 300.060.000; Jornada completa

Descripción de la vacante

Seamless Assist is seeking a highly organized Executive Operations Coordinator to support executive productivity and day-to-day operations in a fast-paced remote environment. This role focuses on calendar management, communication, operational coordination, and structured workflow support, while leveraging AI tools to improve efficiency.

Candidates must be available during PST–EST business hours and have B2+ English proficiency.

Formación

• 1–3 years experience in executive support, administrative, or operations coordination roles.
• Availability during PST–EST business hours.
• B2+ English proficiency.
• Strong organizational and multitasking skills.
• Proficiency with Google Workspace or Microsoft Office.
• Ability to work independently with minimal supervision.
• High level of professionalism and discretion.

Responsabilidades

• Manage executive calendars, scheduling, and meeting coordination across time zones.
• Organize and prioritize executive inbox communications.
• Draft professional emails, reports, and documentation.
• Track deadlines, tasks, and follow-ups for leadership.
• Prepare meeting agendas, notes, and action items.
• Maintain organized digital filing and documentation systems.
• Support cross-functional communication and operational coordination.
• Conduct research and compile information for executive decision-making.
• Use AI tools to assist with drafting, summarizing, and workflow organization.

Descripción del empleo

Executive Operations Coordinator

Company:Seamless Assist
Location:Remote | PSTSchedule
Employment Type:Full-Time

Role Overview

Seamless Assist is seeking a highly organizedExecutive Operations Coordinatorto support executive productivity and day-to-day operations in a fast-paced remote environment. This role focuses oncalendar management, communication, operational coordination, and structured workflow support, while leveragingAI tools to improve efficiency.

Candidates must be available duringPST–EST business hoursand haveB2+ English proficiency.

Key Responsibilities

• Manage executive calendars, scheduling, and meeting coordination across time zones


• Organize and prioritize executive inbox communications


• Draft professional emails, reports, and documentation


• Track deadlines, tasks, and follow-ups for leadership


• Prepare meeting agendas, notes, and action items


• Maintain organized digital filing and documentation systems


• Support cross-functional communication and operational coordination


• Conduct research and compile information for executive decision-making


• UseAI tools (ChatGPT or similar)to assist with drafting, summarizing, and workflow organization

Requirements

• 1–3 years experiencein executive support, administrative, or operations coordination roles


• Availability duringPST–EST business hours


• B2+ English proficiency


• Strong organizational and multitasking skills


• Proficiency withGoogle Workspace or Microsoft Office


• Ability to work independently with minimal supervision


• High level of professionalism and discretion