Remote Executive Assistant (Full-Time | Operations)

Uptalent Dot I O; Colombia; A distancia; COP 200.040.000 - 300.060.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work

Direct founder access

Growth opportunities

Exposure to deals

Descripción de la vacante

Uptalent Dot I O is seeking an Executive Assistant who can directly support the Founder and grow into an Operations Associate. This is a stepping stone into broader operations leadership with exposure to real estate, FinTech, Proptech, and cross-functional projects.

You will start by handling calendar management, document formatting, CRM upkeep, and stakeholder coordination, then help develop SOPs and processes across teams as the company scales beyond 500 units.

Formación

• 3–5 years of experience in operations within real estate, FinTech, Proptech, or a related field.
• Proven ability to create or refine operational processes (not just follow them).
• Strong autonomy, time management, and cross-team coordination.

Responsabilidades

• Manage the Founder’s calendar, tasks, email, and meeting coordination.
• Keep CRM (HubSpot) and Google Drive organized and updated.
• Format, proofread, and file documents like pitch decks, contracts, and investment memos.
• Coordinate meetings with internal and external stakeholders, ensuring agenda alignment.
• Collect KPIs from property management staff and assist in leasing/renewal coordination.
• Provide support in communications with vendors and contractors as needed.
• Develop and refine SOPs for leasing, vendor management, investor communications, and onboarding.
• Document and maintain process guides (Google Docs, Loom videos, checklists, etc.).
• Coordinate workflows between acquisitions, renovations, and lease-up phases.

Conocimientos

Autonomy

Time management

Coordination

Written communication

Herramientas

Google Workspace

HubSpot

Asana

Descripción del empleo

Location: Remote

Industry: Real Estate Investment & Development

Schedule: Full-time (Must be available during Pacific/Mountain Time hours)

Start Date: Immediate

About the Role

We’re hiring a highly capable Executive Assistant with the potential to grow into an Operations Associate role. This is not your typical admin position—it’s a stepping stone into broader operations leadership. You will begin by directly supporting the company’s Founder and gradually transition into shaping internal systems across property management, investor relations, construction, leasing, and more.

This role is ideal for someone overqualified for a traditional assistant job and eager to gain cross-functional experience in real estate, FinTech, Proptech, or adjacent sectors. Every entry-level role in the company is built as a pathway to Director-level leadership.

Job Description

Initial Responsibilities

• Manage the Founder’s calendar, tasks, email, and meeting coordination
• Keep CRM (HubSpot) and Google Drive organized and updated
• Format, proofread, and file documents like pitch decks, contracts, and investment memos
• Coordinate meetings with internal and external stakeholders, ensuring agenda alignment
• Collect KPIs from property management staff and assist in leasing/renewal coordination
• Provide support in communications with vendors and contractors as needed

Growth Path into Operations

• Develop and refine SOPs for leasing, vendor management, investor communications, and onboarding
• Document and maintain process guides (Google Docs, Loom videos, checklists, etc.)
• Coordinate workflows between acquisitions, renovations, and lease-up phases
• Manage vendor and partner databases, track compliance, and performance metrics
• Support recruiting and onboarding of new team members

Requirements

3-5 years of experience in operations within real estate, FinTech, Proptech, or a related field

Proven ability to create or refine operational processes (not just follow them)

Strong autonomy, time management, and coordination skills across different teams

Excellent digital organization, attention to detail, and written communication

Proficiency in Google Workspace, HubSpot (or similar CRMs), and project management tools like Asana

Availability during Pacific or Mountain Time working hours

Passion for innovation in solving affordable housing challenges

Benefits

• Full-time remote work with flexible hours
• Direct collaboration with the Founder and senior team
• Fast-track growth into leadership in a mission-driven company
• In-depth exposure to acquisitions, capital raising, leasing, asset management, and operations
• Opportunity to help shape internal systems as the company scales toward 500+ units

Interview Process

1. 30-minute pre-screen interview
2. 1.5-2 hour interview with the Founder and current Assistant Property Manager
3. Short skills test and Kolbe Assessment
4. Half-day immersive working session with the team
5. Offer extended