Senior Executive Assistant (Ops & AI Workflows)

Vertu Agent, LLC.; Colombia; Remote; COP 63,560,000 - 91,808,000; Full time

Benefits offered by this job

100% remote

Commission potential

Job summary

Vertu Agent, LLC. seeks a dedicated executive assistant to support the founder of a US service, finance or advisory firm. You will manage the calendar, inbox, travel, and priorities, building systems that keep the business moving during US business hours.

This is a full-time, remote role with base pay of $1,800–$2,600 USD per month, plus potential commission. You will use Google Workspace, Notion, Asana, Zapier and AI tools to streamline operations and coordinate with clients and partners.

Qualifications

• 4+ years as an EA or chief-of-staff-style assistant
• 2+ years supporting a US founder or executive
• Live client calls comfort
• Strong command of Google Workspace and at least one project tool
• Hands-on use of AI tools to speed up work
• Discretion and ownership with fast response during US hours

Responsibilities

• Manage the calendar, inbox and travel, and keep the founder one step ahead
• Run weekly priorities, meeting prep, follow-ups and action-item tracking
• Speak for the founder with clients, vendors and the team, on calls and over email
• Build and maintain workflows in Notion, Asana, Zapier, Google Workspace and AI assistants
• Keep the CRM (HubSpot or similar) clean and up to date
• Prepare documents, decks and reports, and run light research
• Spot bottlenecks and fix them without being asked

Skills

EA experience

US founder support

English (C1+)

Google Workspace

AI tooling

Discretion

Fast responsiveness

Tools

Notion

Asana

Zapier

Google Workspace

Job description

You'll be the right hand to the founder of a US service, finance or advisory firm. You'll run their calendar, inbox and priorities, and build the systems that keep the business moving. Full-time, US business hours. Base pay $1,800-2,600 USD/month.

What you'll do:

• Manage the calendar, inbox and travel, and keep the founder one step ahead
• Run weekly priorities, meeting prep, follow-ups and action-item tracking
• Speak for the founder with clients, vendors and the team, on calls and over email
• Build and maintain workflows in Notion, Asana, Zapier, Google Workspace and AI assistants
• Keep the CRM (HubSpot or similar) clean and up to date
• Prepare documents, decks and reports, and run light research
• Spot bottlenecks and fix them without being asked

Requirements

• Must have:
• 4+ years as an EA or chief-of-staff-style assistant, including 2+ supporting a US founder or executive
• C1 or better English, and comfort on live client calls
• Strong command of Google Workspace and at least one project tool
• Hands-on use of AI tools to speed up work
• Discretion, ownership and fast response time during US hours

Nice to have: professional services, finance or real estate experience; HubSpot; Zapier or Make.

Top of the range: founder-level experience, workflows you've built yourself, and a track record of running ops without supervision.

Benefits

• $20,000-30,000 USD/year ($1,800-2,600/month) base plus potential commission. 100% remote, full-time, US business hours