Executive Assistant

NeoWork; Colombia; Remote; COP 158,213,000 - 237,319,000; Full time

Benefits offered by this job

Health insurance for contractors

Holiday Extra Pay

100% remote position

Mental health days

Performance-based incentives

Annual review

Career growth opportunities

Job summary

NeoWork is hiring Executive Assistants to provide high-level support to founders and executives at fast-growing U.S. companies. You will keep your executive's day running smoothly, so they can focus on growing the business.

NeoWork is a global staffing and operations partner that builds dedicated remote teams for fast-growing U.S. companies. Our teammates work directly inside our clients' teams and tools, while NeoWork takes care of recruiting, HR, benefits, and ongoing support.

Qualifications

• 3+ years of experience as an Executive Assistant or in a similar role.
• Excellent spoken and written English.
• Outstanding organization and time management skills.
• Proficiency with Google Workspace and Microsoft 365.
• Ability to anticipate needs and work independently with minimal direction.
• Availability to work U.S. business hours.
• Based in Colombia, with a reliable home office setup and stable internet connection.

Responsibilities

• Manage executive calendars, scheduling, and meeting coordination across time zones.
• Own inbox management, drafting and prioritizing correspondence on the executive's behalf.
• Coordinate travel arrangements, itineraries, and expense reports.
• Prepare reports, presentations, and meeting notes.
• Track priorities, deadlines, and follow-ups across projects and teams.
• Handle confidential information with discretion and professionalism.

Skills

Calendar management

Inbox management

Travel arrangements

Reports & presentations

Time management

Tools

Google Workspace

Microsoft 365

Asana

ClickUp

Notion

Job description

NeoWork is hiring Executive Assistants to provide high-level support to founders and executives at fast-growing U.S. companies. You will keep your executive's day running smoothly, so they can focus on growing the business.

NeoWork is a global staffing and operations partner that builds dedicated remote teams for fast-growing U.S. companies. Our teammates work directly inside our clients' teams and tools, while NeoWork takes care of recruiting, HR, benefits, and ongoing support.

Key Responsibilities

• Manage executive calendars, scheduling, and meeting coordination across time zones
• Own inbox management, drafting and prioritizing correspondence on the executive's behalf
• Coordinate travel arrangements, itineraries, and expense reports
• Prepare reports, presentations, and meeting notes
• Track priorities, deadlines, and follow-ups across projects and teams
• Handle confidential information with discretion and professionalism

Requirements

• 3+ years of experience as an Executive Assistant or in a similar role
• Excellent spoken and written English
• Outstanding organization and time management skills
• Proficiency with Google Workspace and Microsoft 365
• Ability to anticipate needs and work independently with minimal direction
• Availability to work U.S. business hours
• Based in Colombia, with a reliable home office setup and stable internet connection

Nice to Have

• Experience supporting C-level executives or founders
• Experience with project management tools such as Asana, ClickUp, or Notion
• Fluency in Spanish

Benefits

• We offer health insurance for contractors
• Holiday Extra Pay
• The work hours generally align with standard business hours in the US, with some potential flexibility depending on the client's needs
• This is a 100% home-based position
• We prioritize the mental health of our team members and offer mental health days to support their well-being
• In addition to the base salary, performance-based incentives are provided
• There is an annual review and appraisal process in place
• There are ample opportunities for professional growth and advancement within the company