Executive Assistant

Vistra; Colombia; Presencial; COP 60.000.000 - 90.000.000; Jornada completa

Descripción de la vacante

Vistra is seeking an Executive Assistant based in Bogota, Colombia, delivering comprehensive support to the EVP Americas. The role coordinates with regional leadership, global stakeholders, and external partners, while planning regional events and preparing executive materials.

You will manage calendars across time zones, handle travel logistics and expense reporting, and design leadership presentations in line with Vistra’s brand guidelines.

Formación

• Experience supporting senior executives, preferably in a multi-region environment.
• Excellent organizational skills with strong attention to detail.
• Fluent in English and Spanish with professional written and verbal communication.
• Ability to manage complex calendars across multiple time zones.
• Discretion and professionalism with confidential information.

Responsabilidades

• Manage the EVP Americas calendar across global time zones and multiple stakeholders.
• Coordinate meetings with internal and external stakeholders in the Americas, Europe, and APAC.
• Prepare agendas, briefing materials, and follow-up actions for meetings.
• Plan and book domestic and international travel and process expenses.
• Create PowerPoint presentations and executive materials per brand guidelines.
• Plan regional events from venue sourcing to attendee communications.

Conocimientos

Calendar management

Multi-time zone coordination

Executive communication

PowerPoint design

Event planning

Fluent English & Spanish

Travel logistics

Herramientas

Microsoft PowerPoint

Excel

Outlook

Teams

Descripción del empleo

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that

We have an exciting opportunity for you to join our team as Executive Assistant. Reporting to the EVP, this full-time and permanent position is based in Bogota, Columbiaand offers regional coverage, allowing you to make a significant impact to our department and its'growth.

Role Summary

The Executive Assistant provides comprehensive, proactive support to the EVP Americas, ensuring the executive's time, travel, communications, and priorities are managed efficiently. The role acts as a key point of coordination between the EVP, regional leadership teams, global stakeholders, and external partners, and plays a central part in planning regional events, preparing executive materials, and resolving day-to-day operational issues.

Key Responsibilities

Calendar and Executive Operations

• Manage the EVP's calendar proactively, prioritizing commitments and resolving conflicts across multiple time zones.
• Schedule meetings with internal and external stakeholders across the Americas, Europe, and Asia Pacific, coordinating directly with executives and their assistants worldwide.
• Prepare the EVP for upcoming meetings by organizing agendas, briefing materials, and follow-up actions.
• Handle ad hoc requests and resolve operational issues quickly and discreetly.

Travel and Expenses

• Plan and book domestic and international travel, including flights, hotels, and ground transportation, comparing options for cost and convenience.
• Build detailed itineraries adjusted to local time zones.
• Process and reconcile expense reports accurately and on time, in line with company policy.

Presentations and Executive Materials

• Create and design high-quality PowerPoint presentations aligned with Vistra's brand guidelines for leadership meetings, town halls, and regional events.
• Build organizational charts, sales leaderboards, data visualizations, and executive summaries.
• Transform survey and business data into clear, presentation-ready charts and reports.

Event Planning and Coordination

• Plan and execute regional events end to end, such as the Americas Regional Sales Kick Off and leadership meetings, including venue sourcing, hotel negotiations, agendas, catering, speaker materials, and attendee communications.
• Design and coordinate employee engagement initiatives for teams across multiple countries, including virtual events, invitations, gift logistics, and budget tracking.
• Ensure events are delivered on time and within budget.

Communication and Stakeholder Management

• Serve as a liaison between the EVP and regional leaders, commercial teams, HR, and global corporate functions.
• Draft and manage internal communications, invitations, and announcements on behalf of the EVP.
• Maintain confidentiality in handling sensitive information related to people, strategy, and finances.

Skills and Competencies

• Excellent organizational and prioritization skills, with strong attention to detail.
• Ability to manage complex calendars and multiple stakeholders across global time zones.
• Advanced proficiency in Microsoft PowerPoint, Excel, Outlook, and Teams.
• Strong presentation design and visual communication skills.
• Fluent in English and Spanish  with clear and professional written  and verbal communication
• Proactive, resourceful, and able to anticipate needs before they arise.
• High level of discretion, professionalism, and sound judgment.