CRM Administrator

Circle Logistics - Colombia; Puerto Bogotá; On-site; COP 259,597,000 - 356,946,000; Full time

Job summary

Circle Logistics is seeking a dedicated CRM Administrator to build, manage, and optimize our enterprise HubSpot portal. You will own the build, keep data clean, and propose improvements with a big-picture mindset.

The role emphasizes not just ticket handling but designing properties, workflows, and integrations, auditing automation, and ensuring data quality across contacts, companies, deals, and custom objects. US East hours.

Qualifications

• At least 1 year of hands-on experience administering, configuring, or supporting a CRM (HubSpot, Salesforce, Zoho, MS Dynamics, Pipedrive, or similar).
• Working understanding of CRM fundamentals: objects and records, properties/fields, associations, pipelines, lifecycle stages.
• Experience building or maintaining automation (workflows, sequences, rules).
• Comfort with data: imports/exports, deduplication, cleanup in Excel or Google Sheets.
• Experience building CRM reports and dashboards, and explaining stats.
• Basic understanding of APIs and integrations connecting systems.
• Strong attention to detail and testing before publishing.
• Advanced English, written and spoken; daily collaboration with US-based teams.
• Availability to work US Eastern Time business hours.

Responsibilities

• Design, build, and maintain properties across CRM objects (contacts, companies, deals, custom objects).
• Build, test, and maintain workflows for lead routing, lifecycle stages, scoring, and data updates; use Python for custom actions when needed.
• Develop and maintain integrations between HubSpot and external tools and databases; manage APIs and webhooks.
• Ensure data quality through deduplication, normalization, imports/exports, and routine cleanup.
• Create views, lists, and reports to surface data issues before they impact sales or marketing.
• Manage user accounts, roles, and permissions; conduct regular access reviews and security checks.
• Generate dashboards and reports for sales, marketing, and carrier teams; explain insights to leadership.

Skills

CRM administration

Data management

Reporting & dashboards

Python scripting

Excel/Sheets

English proficiency

Attention to detail

Tools

HubSpot

Salesforce

Zoho

Pipedrive

Zapier

Make

Workato

Job description

Circle Logistics is a privately held third-party logistics company built on three commitments to our customers: reliable service, personalized communication, and innovative solutions. Over 15 years, Circle has grown to more than 900 employees and is approaching $1 billion in annual revenue, moving truckload, flatbed, tanker, expedited, and specialized freight across the United States, Mexico, and Canada.

Our standard is No Fail Service, built for shippers who cannot afford a missed or late load. That standard depends on accurate, connected data, and that is where this role comes in.

Job Description

HubSpot is the system our sales, carrier, and marketing teams run on everyday. We are hiring a dedicated CRM Administrator whose sole focus is building out, managing, and improving our enterprise HubSpot portal.

This is not a ticket-taking role. We want someone who looks at a request and sees the bigger picture: the duplicate records it might create, the report it might break, or the better process that would make the request unnecessary. You will own the build, keep the data clean, and bring us ideas before we ask for them.

Qualifications

Properties and Data Architecture

Design, build, and maintain properties across contacts, companies, deals, and custom objects, including standard, calculated, smart (AI-filled), and conditional properties.

Set naming conventions, field definitions, and property groups so data stays consistent as the portal grows.

Workflows and Automation

Build, test, and maintain workflows for lead routing, lifecycle stages, lead status, scoring, notifications, and data updates.

Use custom code actions (Python) when native workflow actions fall short.

Audit existing automation on a regular schedule to remove conflicts, redundancies, and workflows that no longer serve a purpose.

Integrations and API

Build and maintain integrations between HubSpot and the rest of our stack, including data enrichment tools such as ZoomInfo, operational systems, and internal databases.

Work with HubSpot's APIs and webhooks to move data in and out of the CRM.

Troubleshoot sync errors, field-mapping issues, and failed jobs, and keep integration documentation current.

Data Enrichment and Management

Own data quality: deduplication, normalization, imports, exports, and routine cleanup.

Run enrichment programs that fill gaps in company and contact records, such as industry, company size, revenue, and key contacts.

Build views, lists, and reports that surface data problems before they affect sales or marketing.

Reporting and Analytics

Build and maintain reports and dashboards for sales, carrier, and marketing teams, covering pipeline, lead progression, activity, and campaign performance.

Track CRM health stats such as record completeness, duplicate rates, workflow errors, and user adoption.

Turn requests from leaders into reports that answer the real question, and explain what the numbers show.

Make sure the data underneath every dashboard is accurate before it reaches leadership.

User Account Management

Manage users, teams, seats, roles, and permission sets as people join, change roles, or leave.

Run regular access reviews and keep security settings aligned with company standards.

Serve as the first stop for HubSpot questions: troubleshoot issues, train users on new builds, and write simple how-to guides.

Look for friction in how teams use HubSpot and propose fixes, with the trade-offs explained.

Stay current on HubSpot releases, including Breeze AI features, and recommend which ones are worth adopting.

Flag the downstream impact of a change before it ships, not after.

WHAT YOU BRING

Required

At least 1 year of hands‑on experience administering, configuring, or supporting a CRM (HubSpot, Salesforce, Zoho, Microsoft Dynamics, Pipedrive, or similar).

A working understanding of CRM fundamentals: objects and records, properties or fields, associations, pipelines, and lifecycle stages.

Experience building or maintaining automation, such as workflows, sequences, or rules.

Comfort working with data: imports, exports, deduplication, and cleanup in Excel or Google Sheets.

Experience building CRM reports and dashboards, and explaining what the stats mean.

A basic understanding of how APIs and integrations connect systems.

Strong attention to detail and the discipline to test before you publish.

Advanced English, written and spoken. This role works daily with US‑based teams.

Availability to work US Eastern Time business hours.

Strongly Preferred

Hands‑on HubSpot administration experience, ideally in a Professional or Enterprise portal.

HubSpot Academy certifications (such as Sales Hub or Marketing Hub Software) or a Salesforce Administrator certification.

Nice to Have

Experience with REST APIs, webhooks, Postman, or integration platforms such as Zapier, Make, or Workato.

Experience with smart properties, calculated properties, or conditional property logic in HubSpot.

Experience with HubSpot's custom report builder, datasets, or attribution reporting.

Experience with enrichment tools such as ZoomInfo, Apollo, or Breeze Intelligence.

SQL or general database knowledge.

Additional Information

All your information will be kept confidential according to EEO guidelines.