Construction Administrative Coordinator

O-Max Staffing; Bogotá; On-site; COP 32,000,000 - 52,000,000; Full time

Job summary

O-Max Staffing is seeking an organized Administrative Assistant with experience in construction to provide administrative and project support, handling drawings, plans, specifications, and project documentation. The role supports project managers, estimators, supervisors, and team members in coordinating information, maintaining files, and monitoring deadlines.

Candidates should be proficient in Microsoft Office and familiar with construction documents; experience with Procore, Bluebeam,

Qualifications

• Previous administrative experience within construction, architecture, engineering, general contracting, subcontracting, or related industry strongly preferred.
• Ability to read and understand basic construction plans, architectural drawings, blueprints, and specifications.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with construction documentation.

Responsibilities

• Provide general administrative support to project managers, supervisors, estimators, and other construction team members.
• Review and interpret basic construction plans, drawings, blueprints, and specifications to identify relevant project information.
• Maintain organized electronic and physical project files, including plans, contracts, permits, change orders, RFIs, submittals, invoices, and related documentation.
• Assist with preparing and tracking RFIs, submittals, change orders, purchase orders, and other construction documents.
• Coordinate communication between contractors, subcontractors, vendors, suppliers, clients, and internal team members.
• Assist with scheduling meetings, site visits, inspections, deliveries, and project-related appointments.
• Track project deadlines, outstanding documents, approvals, and follow-up items.
• Prepare reports, spreadsheets, correspondence, meeting notes, and other administrative documentation.
• Assist with obtaining pricing, proposals, material information, and documentation from vendors and subcontractors.
• Maintain subcontractor and vendor records, certificates, contracts, and other required documentation.
• Help monitor project documentation to ensure the team is working from the most current plans, revisions, and specifications.
• Enter and maintain project information in company systems, spreadsheets, or construction management software.
• Assist with invoice processing, expense documentation, purchase orders, and basic project cost tracking as needed.
• Perform additional administrative and project coordination duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Tools

Microsoft Office

Procore

Bluebeam

PlanGrid

Autodesk Build

Buildertrend

Job description

O-Max Staffing is seeking an organized Administrative Assistant with experience in construction to provide administrative and project support, handling drawings, plans, specifications, and project documentation. The role supports project managers, estimators, supervisors, and team members in coordinating information, maintaining files, and monitoring deadlines.

Candidates should be proficient in Microsoft Office and familiar with construction documents; experience with Procore, Bluebeam,