Administrative Assistant

Juan Murillo; Bogotá; Remote; COP 98,558,000 - 137,981,000; Full time

Job summary

Juan Murillo is seeking a dedicated Administrative Assistant for a full-time remote role. You will manage daily administrative tasks, schedules, emails, and client communications to support project operations.

Responsibilities include calendar management, document preparation, data entry, and collaborating with construction and office staff to ensure smooth remote operations.

Qualifications

• Strong administrative assistance and clerical skills including scheduling, document preparation, and digital file management.
• Professional phone etiquette and communication skills for interacting with clients, vendors, and team members.
• Experience providing executive administrative assistance, such as calendar management and meeting coordination.
• Proficiency with office software (e.g., MS Office or Google Workspace) and basic data entry and record-keeping.

Responsibilities

• Manage daily administrative and clerical tasks, including scheduling meetings and maintaining calendars.
• Organize digital files and prepare routine correspondence and reports.
• Handle phone calls and emails, directing inquiries to appropriate contacts and providing courteous client support.
• Assist with executive administrative support, drafting documents and coordinating virtual meetings.

Skills

Administrative support

Calendar management

Phone etiquette

Executive support

Office software

Education

High school diploma

Tools

MS Office

Google Workspace

Job description

Company Description

JUAN MURILLO is a construction company headquartered at Miami Florida serving clients across the region. The company focuses on delivering construction services with an emphasis on reliability, quality workmanship, and customer satisfaction. Team members support project operations, coordination, and client communication to help keep projects on schedule and within scope. As the company grows, it offers opportunities for professionals to contribute to efficient office operations and streamlined administrative support. Administrative staff play a key role in enabling field teams to focus on safe and effective project execution.

Role Description

This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will manage daily administrative and clerical tasks, including scheduling meetings, maintaining calendars, organizing digital files, and preparing routine correspondence and reports. The role involves handling phone calls and emails, directing inquiries to the appropriate contacts, and providing professional, courteous support to clients, vendors, and internal team members. The Administrative Assistant will assist with executive administrative support, such as drafting documents, coordinating virtual meetings, and tracking tasks and deadlines. The position also includes data entry, updating project records, and collaborating with construction and office staff to ensure smooth remote operations.

Qualifications

• Strong administrative assistance and clerical skills, including scheduling, document preparation, and digital file management.


• Professional phone etiquette and communication skills for interacting with clients, vendors, and team members.


• Experience providing executive administrative assistance, such as calendar management and meeting coordination.


• Proficiency with office software (e.g., MS Office or Google Workspace) and basic data entry and record-keeping.


• Ability to work independently in a remote environment, manage multiple tasks, and prioritize deadlines.


• Strong attention to detail, organizational skills, and reliability in completing routine administrative work.


• Previous experience in construction or a related industry is beneficial but not required.


• High school diploma or equivalent; additional training or coursework in office administration is a plus.