Case Manager Assistant Personal Injury (Remote) | Colombia

HireHawk Inc.; Colombia; Remote; COP 53,280,000 - 56,832,000; Full time

Job summary

HireHawk Inc. is seeking a Remote Personal Injury Case Manager Support to assist U.S. and California cases in the pre-litigation phase.

You will coordinate treatment, communicate with clients in English and Spanish, and maintain case notes under the guidance of the Case Manager. This is a full-time remote contractor position with PST-aligned hours. You will handle a high-volume caseload, ensure timely follow-ups, schedule medical appointments, and manage records and insurance communications.

Qualifications

• 1–3 years or more of hands-on U.S. personal injury case management experience.
• Direct personal injury experience in California is required.
• Bilingual English and Spanish with strong written and verbal communication skills.
• Working knowledge of personal injury workflows, medical coordination, and insurance communications.
• Experience using legal case management software to maintain accurate case notes and tasks.
• Strong organization and ability to work remotely with minimal supervision.

Responsibilities

• Track daily priorities and complete follow-ups to keep pre-litigation cases progressing.
• Inform English- and Spanish-speaking clients about case updates and appointments with clear communication.
• Coordinate medical appointments, referrals, MRIs, injections, and treatments under Case Manager direction.
• Follow up on attendance to maintain treatment progress and address gaps.
• Request and organize medical records, bills, statements, and documentation from providers.
• Move insurance follow-ups forward through verification and insurer communication.
• Maintain reliable case histories with accurate notes in the case management system.
• Flag potential delays and escalate concerns to the Case Manager.
• Provide organized medical records and supporting materials for the demand preparation team.
• Coordinate handoffs between Case Managers, attorneys, medical staff, and demand preparation.

Skills

U.S. personal injury case management

California personal injury experience

Bilingual English/Spanish

Legal case management software

Organization & follow-through

Remote work

Tools

Legal case management software

Job description

• Employment Type:Full-Time Contractor
• Workplace:Remote
• Compensation:USD $1,500 - $1,600 / month
• Schedule:Monday-Friday 8:00/9:00 AM–5:00/6:00 PM PST

About Us

HireHawk connects skilled professionals with U.S. and Canadian companies, building remote teams across Latin America, the Philippines, South Africa, Europe, and beyond. We believe meaningful career opportunities should not depend on where you live, and we support our talent with structured onboarding, clear expectations, and dedicated team coordination.

About the Role

You will support the firm's Personal Injury Case Managers throughout the pre-litigation process. The team needs your hands-on experience to keep treatment coordination, client communication, and outstanding requests from becoming bottlenecks across a high-volume caseload. You will own routine administrative follow-through while working under your assigned Case Manager's direction and escalating concerns that require their judgment. Working hours are 8:00 a.m. to 5:00 p.m. or 9:00 a.m. to 6:00 p.m. PST.

Responsibilities

• Keep assigned pre-litigation cases progressing by tracking daily priorities, completing follow-ups, and supporting your Case Managers with outstanding action items.
• Keep English- and Spanish-speaking clients informed about case updates, medical appointments, and treatment progress through clear, empathetic communication.
• Coordinate medical appointments, referrals, MRIs, injections, and other recommended treatments under the direction of the assigned Case Manager.
• Help clients stay on track with recommended treatment by following up on appointment attendance and flagging missed visits or treatment gaps.
• Keep case files complete by requesting medical records, billing statements, treatment updates, and outstanding documentation from providers.
• Move insurance-related follow-ups forward through policy searches, coverage verification, and communication with insurance adjusters.
• Maintain reliable case histories through accurate notes, organized documentation, and current task updates in the firm's cloud-based case management system.
• Surface potential delays by monitoring pending tasks and unanswered requests, escalating concerns to the assigned Case Manager.
• Give the demand preparation team organized, accessible medical records, bills, insurance documentation, and supporting case materials.
• Keep case handoffs coordinated across Case Managers, attorneys, medical records staff, and demand preparation personnel.

Must-Have

• 1-3 years or more of hands-on U.S. personal injury case management experience. Direct personal injury experience is required; general administrative experience alone is not sufficient.
• Previous experience supporting California personal injury cases.
• Bilingual English and Spanish, with strong written and verbal communication skills and an empathetic, professional approach to injured clients.
• Working knowledge of personal injury workflows, medical treatment coordination, and insurance claims, including experience communicating with clients, medical providers, and insurance representatives.
• Experience using legal case management software to maintain accurate case notes, documents, and follow-up tasks.
• Strong organization and follow-through, with the ability to prioritize multiple cases, resolve routine administrative issues, and work remotely with minimal supervision.

Nice to Have

• Pre-litigation experience supporting Case Managers with large caseloads.
• Familiarity with California-specific personal injury concepts, including Proposition 213.
• Experience retrieving medical records, requesting billing documentation, and supporting demand preparation.
• Understanding of bodily injury claims, insurance coverage verification, and policy limits.
• Familiarity with cloud-based case management systems and paperless law firm workflows.