Bilingual Executive Support Specialist

Job Duck; Colombia; Remote; COP 37,430,000 - 40,607,000; Full time

Job summary

Job Duck, LLC is seeking a Bilingual Executive Support Specialist to provide high-level administrative support to senior leadership in a remote immigration-law environment. You will manage calendars, coordinate meetings, track priorities, and help ensure key tasks stay on schedule while supporting academic responsibilities, presentations and client communications in both English and Spanish.

The role safeguards discretion, accuracy, and initiative, coordinating schedules, deadlines and projects

Qualifications

• Minimum of 1 year of experience as an Executive Assistant or similar support role.
• Excellent written and verbal communications in English and Spanish.
• Excellent organizational and time management skills.
• Experience with multiple calendars and complex schedules.
• Experience with task management platforms and presentation prep.

Responsibilities

• Coordinate meetings with team members, clients and other parties.
• Track tasks, priorities and follow-up items in BloomGrowth.
• Communicate with clients and team in English and Spanish via calls and email.
• Assist with scheduling and tracking personal appointments as requested.
• Handle confidential information with professionalism and discretion.
• Send reminders and follow up on meetings and deadlines.
• Prepare teaching materials, presentations and PowerPoint slides.
• Organize daily tasks to ensure on-time completion.
• Support senior leadership and academic projects as needed.

Skills

Bilingual English/Spanish

Calendar management

Communication

Remote collaboration

Discretion

Tools

BloomGrowth

PowerPoint

Job description

JOB DUCK IS HIRING A BILINGUAL EXECUTIVE SUPPORT SPECIALIST

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

Join Job Duck as a Bilingual Executive Assistant and provide essential administrative and operational support to senior leadership in a fast-paced immigration law environment. In this role, you will manage calendars, coordinate meetings, track priorities, and help ensure that important tasks and deadlines remain on schedule. You will also support academic responsibilities, presentation preparation, client communication, and special projects in both English and Spanish. This opportunity is ideal for a proactive, resourceful, and detail-oriented professional who anticipates needs and approaches every responsibility with discretion and accuracy. Your organizational skills and initiative will help leadership remain focused on high-priority legal, operational, and academic commitments.

Schedule:

Monday to Friday from 8:30 AM - 5:30 PM [EST][EDT] (United States of America)

Your Responsibilities Will Include but Are Not Limited To:

• Coordinating meetings with team members, clients, and other relevant parties.


• Tracking tasks, priorities, and follow-up items in BloomGrowth.


• Communicating with clients and team members in English and Spanish through phone calls and emails.


• Assisting with scheduling and tracking personal appointments and commitments as requested.


• Handling confidential and sensitive information with professionalism and discretion.


• Sending reminders and following up on meetings, commitments, and important deadlines.


• Taking initiative in identifying opportunities, proposing relevant events, and coordinating participation when appropriate.


• Maintaining organized task lists, calendars, and follow-up systems.


• Providing administrative assistance for special projects and initiatives.


• Coordinating schedules and deadlines related to academic projects and other commitments.


• Helping prepare teaching materials, presentations, and PowerPoint slides.


• Sending appointment confirmations, reminders, and follow-up communications.


• Organizing and prioritizing daily tasks to help ensure responsibilities are completed on time.


• Managing executive calendars, scheduling appointments, and coordinating meetings.


• Recommending practical ways to improve organization, coordination, and efficiency.


• Identifying upcoming priorities, scheduling conflicts, and outstanding tasks.


• Assisting the Managing Attorney with academic and teaching-related administrative responsibilities.


• Directing messages, requests, and pending items to the appropriate individuals and helping ensure they are addressed promptly.


• Serving as a point of contact for internal coordination and external communications.

What We’re Looking For:

• Minimum of 1 year of experience as an Executive Assistant, Administrative Assistant, or in a similar support role.


• Excellent written and verbal communication skills in English and Spanish.


• Excellent organizational and time management skills.


• Experience with multiple calendars and complex schedules.


• Strong attention to detail and commitment to accuracy.


• Ability to manage multiple priorities, deadlines, and competing requests.


• Ability to anticipate needs and follow through on commitments.


• Ability to work independently and collaborate effectively with a remote team.


• Professional discretion with confidential information.


• Experience in support of senior leadership.


• Familiarity with immigration law or previous law firm experience.


• Experience with task management platforms, project coordination, and presentation preparation.


• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)


• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1060 USD to 1150 USD


• Paid time off


• Parental leave


• Opportunities for professional development and training


• Dedicated support from our team


• A chance to work with clients who share our values