AP/AR Specialist

Xploy Solutions; Bogotá; On-site; COP 42,000,000 - 64,000,000; Full time

Job summary

Xploy Solutions is hiring an AP/AR specialist to manage the full cycle of payables and receivables within the finance team in Bogotá. You will ensure timely payments and accurate revenue tracking while maintaining strong vendor and customer communication.

The ideal candidate brings 2–4 years in high-volume accounting, advanced Excel skills, and experience with QuickBooks, NetSuite, Sage, or SAP. This role emphasizes accuracy, reliability, and collaboration with sales and finance teams.

Qualifications

• 2–4 years of experience in high-volume AP/AR or general accounting roles.
• Associate's or Bachelor's degree in Accounting, Finance, or Business Administration (preferred).
• Advanced knowledge of Microsoft Excel (VLOOKUPs, Pivot Tables).
• Experience with accounting software (QuickBooks, NetSuite, Sage, or SAP).
• Attention to detail with data integrity and clear communication with internal/external partners.

Responsibilities

• AP: Review, verify, and process invoices; code expenses to GL accounts; schedule weekly payment runs; maintain vendor relations.
• AR: Generate invoices and credit memos; monitor aging; post deposits; resolve billing issues with sales.
• Reporting & Compliance: Perform monthly bank/credit card reconciliations; assist with month-end close; provide audit support.

Skills

Detail-oriented

Communication

Education

Associate's or Bachelor's degree in Accounting/Finance/Business Administration

Tools

Microsoft Excel

QuickBooks

NetSuite

Sage

SAP

Job description

We are looking for a detail-oriented and reliable AP/AR specialist to join our finance team. In this role, you will be the engine of our cash flow, managing the full cycle of both Accounts Payable and Accounts Receivable. You'll ensure our vendors are paid accurately and on time, while also making sure our incoming revenue is tracked and collected efficiently. The ideal candidate is someone who finds satisfaction in a perfectly reconciled ledger and possesses the communication skills to handle delicate payment conversations with professionalism and grace.

Key Responsibilities

Accounts Payable (AP)

• Invoice Management: Review, verify, and process invoices for validity and accuracy.
• Coding & Entry: Ensure all expenses are coded to the correct general ledger accounts.
• Payment Runs: Schedule and prepare weekly check runs, ACH transfers, and wire payments.
• Vendor Relations: Maintain strong relationships with vendors and resolve any billing discrepancies or payment inquiries.

Accounts Receivable (AR)

• Billing: Generate and send accurate invoices and credit memos to customers.
• Collections: Monitor aging reports and conduct proactive outreach to customers regarding overdue balances.
• Cash Application: Post daily deposits (checks, wires, credit cards) to the appropriate customer accounts.
• Dispute Resolution: Work closely with the sales team to investigate and resolve customer billing issues.

Reporting & Compliance

• Reconciliations: Perform monthly bank and credit card reconciliations.
• Month-End Close: Assist the Controller/Accounting Manager with month-end closing procedures and accruals.
• Audit Support: Provide necessary documentation and support for annual audits or tax filings.

Skills & Qualifications

• Experience: 2-4 years of experience in high-volume AP/AR or general accounting roles.
• Education: Associate's or Bachelor's degree in Accounting, Finance, or Business Administration (preferred).
• Technical Proficiency: Advanced knowledge of Microsoft Excel (VLOOKUPs, Pivot Tables). Experience with accounting software (e.g., QuickBooks, NetSuite, Sage, or SAP).
• Attention to Detail: An eagle eye for numerical errors and a commitment to data integrity.
• Communication: Ability to communicate clearly and professionally with both internal teams and external partners.