Air Import Operations & Doc Tracking Specialist

Lean Solutions Group; Perímetro Urbano Barranquilla; On-site; COP 22,320,000 - 35,712,000; Full time

Job summary

Lean Solutions Group is seeking an Air Import Operations Coordinator with 1–3 years of experience in international freight forwarding or 3PL operations. You will manage air import files from pre-alert to broker hand-off, coordinate shipments, and close files efficiently.

The role requires strong attention to detail, Excel proficiency, and effective communication with brokers, carriers, and customs authorities. Fluency in English is preferred for global coordination.

Qualifications

• 1–3 years of experience in international freight forwarding, 3PL, or air import operations.
• Hands-on experience with air import documentation, including MAWB, HAWB, arrival notices, invoices, packing lists, and manifests.
• Experience with Track & Trace and airline cargo tracking portals.
• Working knowledge of TMF, including pre-alerts, eDocuments, billing, and milestones.
• Experience coordinating with customs brokers, airlines, carriers, and ground transportation providers.
• Familiarity with airline import service charges and SprintPay (CargoSprint) is preferred.
• Strong attention to detail, organization, and follow-up skills.
• Proficiency in Excel, Outlook, and Teams.

Responsibilities

• Review and accept confirmed air import pre-alerts in TMF, ensuring shipments belong to the assigned station.
• Register accepted files in the Active Air Import Files tracker with MAWB, HAWB, ETA, pieces, weight, Incoterm, and arrival info.
• Validate and update ETAs using airline Track & Trace and cargo tracking portals.
• Identify airlines using MAWB prefixes and coordinate shipment information with the appropriate contacts.
• Process airline import service charges through SprintPay (CargoSprint) and record billing in TMF.
• Coordinate warehouse transfers with nominated truckers.
• Prepare airline release letters and send pre-alerts to customs brokers with required documentation.
• Coordinate document turnover with brokers and maintain accurate shipment records.
• Keep TMF milestones updated throughout the shipment lifecycle.
• Update the shared tracker and follow each file through billing and final closure.

Skills

Attention to detail

Organization

Follow-up

Multi-file management

English proficiency (B2-C1)

Education

Bachelor's or technical degree in International Business, Foreign Trade, Logistics, Supply Chain

Tools

TMF

Excel

Outlook

Teams

Track & Trace

CargoSprint/SprintPay

Job description

Lean Solutions Group is seeking an Air Import Operations Coordinator with 1–3 years of experience in international freight forwarding or 3PL operations. You will manage air import files from pre-alert to broker hand-off, coordinate shipments, and close files efficiently.

The role requires strong attention to detail, Excel proficiency, and effective communication with brokers, carriers, and customs authorities. Fluency in English is preferred for global coordination.