AI-Fluent Operations Coordinator

seamlessassist; Bogotá ciudad; A distancia; COP 133.360.000 - 206.708.000; Jornada completa

Descripción de la vacante

SEAMLESSASSIST is seeking an AI-fluent Operations Coordinator to support daily remote operations. You will handle scheduling, communications, documentation, and task tracking while leveraging AI tools to boost efficiency.

The role requires strong organizational and communication skills, 2+ years as virtual assistant or administrative support, and comfort working across time zones with PST hours. Proactive individuals who can work independently in a remote environment and adapt to AI-driven

Formación

• Experience as virtual assistant or administrative support.

Responsabilidades

• Manage calendars, meetings, and scheduling across time zones (PST alignment required).
• Handle inbox management and draft professional email communications.
• Prepare documents, reports, and maintain organized digital files.
• Perform data entry and maintain records in spreadsheets, CRMs, or databases.
• Coordinate with internal teams, clients, and vendors.
• Track tasks, deadlines, and project timelines.
• Use AI tools (e.g., ChatGPT) to draft communications, summarize information, and support workflow automation.

Conocimientos

Virtual assistance

Administrative support

Remote work

B2 English

Time zone coordination

Herramientas

Asana

Trello

ClickUp

Google Workspace

Microsoft Office

Slack

Zoom

CRM basics

Descripción del empleo

AI-Fluent Operations Coordinator

(Remote | PST Schedule)

Job Overview

We are seeking an organized and proactive AI Fluent Operations Coordinator to support daily operations in a remote environment. The role includes administrative coordination, scheduling, communication, documentation, and task tracking while leveraging AI tools to improve efficiency and workflows.

Key Responsibilities

• Manage calendars, meetings, and scheduling across time zones (PST alignment required)
• Handle inbox management and draft professional email communications
• Prepare documents, reports, and maintain organized digital files
• Perform data entry and maintain records in spreadsheets, CRMs, or databases
• Coordinate with internal teams, clients, and vendors
• Track tasks, deadlines, and project timelines
• Use AI tools (e.g., ChatGPT) to draft communications, summarize information, and support workflow automation

Requirements

• Experience as virtual assistant or administrative support, operations coordination, or similar roles
• B2 English proficiency or higher
• Availability during PST business hours
• Strong organizational and communication skills
• Ability to work independently in a remote environment
• Comfortable using AI tools to improve productivity

Technical Skills

• Google Workspace or Microsoft Office
• Project management tools (Asana, Trello, ClickUp or similar)
• Communication tools (Slack, Zoom)
• Basic CRM familiarity preferred
• Reliable internet connection and remote work setup