AI-Fluent Operations Coordinator

Seamless Assist; Bogotá ciudad; Híbrido; COP 151.505.000 - 218.840.000; Jornada completa

Descripción de la vacante

Seamless Assist is seeking an AI Fluent Operations Coordinator to support daily remote operations and coordinate across multiple time zones with a focus on PST alignment. You will manage calendars, draft emails, prepare reports, and track tasks while leveraging AI tools to improve efficiency and workflows.

The role emphasizes organized communication, documentation, and collaboration with clients and internal teams.

Formación

• Experience coordinating operations in remote or distributed teams.
• Experience using AI tools to draft communications and summarize information.
• Strong scheduling across multiple time zones (PST alignment).

Responsabilidades

• Manage calendars, meetings, and scheduling across time zones (PST alignment).
• Handle inbox management and draft professional email communications.
• Prepare documents, reports, and maintain organized digital files.
• Perform data entry and maintain records in spreadsheets, CRMs, or databases.
• Coordinate with internal teams, clients, and vendors.
• Track tasks, deadlines, and project timelines.
• Use AI tools to draft communications, summarize information, and support workflow automation.

Conocimientos

Remote coordination

Time zone management

Communication

Documentation

Task tracking

Herramientas

Google Workspace

Microsoft Office

Asana

Trello

ClickUp

Slack

Zoom

CRM (basic)

Descripción del empleo

One role. Explore the available locations and their requirements.

Requirements, working hours, and compensation can vary by location. Review the selected posting below.

AI-Fluent Operations Coordinator (Remote | PST Schedule)

Job Overview

We are seeking an organized and proactive AI Fluent Operations Coordinator to support daily operations in a remote environment. The role includes administrative coordination, scheduling, communication, documentation, and task tracking while leveraging AI tools to improve efficiency and workflows.

Key Responsibilities

• Manage calendars, meetings, and scheduling across time zones (PST alignment required)
• Handle inbox management and draft professional email communications
• Prepare documents, reports, and maintain organized digital files
• Perform data entry and maintain records in spreadsheets, CRMs, or databases
• Coordinate with internal teams, clients, and vendors
• Track tasks, deadlines, and project timelines
• Use AI tools (e.g., ChatGPT) to draft communications, summarize information, and support workflow automation

Requirements

Technical Skills

• Google Workspace or Microsoft Office
• Project management tools (Asana, Trello, ClickUp or similar)
• Communication tools (Slack, Zoom)
• Basic CRM familiarity preferred
• Reliable internet connection and remote work setup