Project Coordination & Admin Specialist

Bechtel Corporation; Santiago; Presencial; CLP 18.000.000 - 24.000.000; Jornada completa

Descripción de la vacante

Bechtel is seeking an experienced administrative professional to provide confidential support to a department or project in Santiago. The role requires meticulous calendar management, travel arrangement, and document preparation to ensure smooth operations across teams.

Candidates should demonstrate strong interpersonal and communication skills, proficiency in PowerPoint, Excel, and Word, and the ability to multitask in a dynamic environment.

Formación

• Excellent interpersonal and communication skills, with the ability to build relationships.
• Proactive and takes responsibility for work.
• Creative and analytical skills would be highly valued to support PowerPoint presentation development and collation of market information, as well as Excel and Word.
• A flexible team player who enthusiastically collaborates across our teams.
• Ability to multitask, while being highly organized and juggling multiple work streams.
• Demonstrated knowledge of filing systems and common office procedures

Responsabilidades

• Coordinating requests from clients, managers, and in-house staff. Determining action on important or emergency matters or knows whom to contact in absence of the manager.
• Assisting staff in certain procedures.
• Collecting, reviewing, and distributing incoming mail. Independently handles mail not requiring the manager’s attention.
• Coordinating complex travel arrangements, including details of business plans. Preparing itineraries and expense reports.
• Independently maintaining a calendar for the responsible manager.
• Developing and guiding the implementation of office procedures and filing/record-keeping systems.
• May prepare input to daily work planning, training, and/or employee evaluations.
• Acting as manager’s delegate to meetings.
• Reviewing incoming communications and service requests for routing.
• Composing routine correspondence in response to department requests.
• Monitoring follow-up actions.
• Extracting data for reports and studies.
• Preparing information for meetings and trainings.
• Organizing material for meetings and presentations.

Conocimientos

Interpersonal skills

Communication skills

Proactive

Multitasking

Organized

Team player

Analytical thinking

Educación

Associate degree

Related technical training

Herramientas

PowerPoint

Excel

Word

Descripción del empleo

Bechtel is seeking an experienced administrative professional to provide confidential support to a department or project in Santiago. The role requires meticulous calendar management, travel arrangement, and document preparation to ensure smooth operations across teams.

Candidates should demonstrate strong interpersonal and communication skills, proficiency in PowerPoint, Excel, and Word, and the ability to multitask in a dynamic environment.