HR Administrative

GeologicAI; Santiago; Hybrid; CLP 6,696,000 - 13,392,000; Full time

Benefits offered by this job

Casual work environment

Flexible schedule and remote work

Extended health and dental benefits

Robots with lasers!

Job summary

GeologicAI is seeking an HR Administrative professional in Santiago to handle end-to-end personnel administration, maintain digital records, and coordinate signatures for contracts, policies, and accreditation documents. You will support EHS administration, benefits, and payroll processes for Chile and Argentina, while ensuring data accuracy and regulatory compliance.

The role requires attention to detail, experience with personnel administration, and familiarity with labour laws.

Qualifications

• Bachelor's or diploma in a relevant field.
• Experience in personnel administration.
• Experience with a workforce of 60+ people.
• Familiarity with labour legislation and payroll processes.
• Experience with accreditation platforms.

Responsibilities

• Manage administrative processes for the employee lifecycle.
• Maintain digital personnel files and ensure they are up to date.
• Coordinate signatures for contracts, amendments, policies, and HR docs.
• Assist site accreditation documentation and EHS admin with signatures.
• Support payroll administration for Chile and Argentina; manage attendance records.
• Handle employee payroll queries and respond timely.
• Support HR processes and document management.

Skills

HR administration

Payroll coordination

Records management

Excel

English (intermediate/advanced)

Education

Business Administration / HR / related field degree

Tools

UKG

BambooHR

Job description

HR Administrative

Department: Human Resources

Employment Type: Permanent - Full Time

Location: Santiago

Description

What You'll Do

• Manage administrative processes associated with the employee lifecycle.
• Manage employee digital personnel files, ensuring they are complete and up to date.
• Prepare and coordinate signatures for employment contracts, amendments, policies, and other HR documentation.
• Prepare and manage signatures for all documentation required for the site accreditation process.
• Support EHS with documentation, signatures, management system requirements, and office-related EHS administration.
• Manage employee benefits administration.
• Support payroll administration for Chile and Argentina and administer and control attendance records for payroll aspects.
• Respond to employee queries on payroll matters.
• Support HR processes and document management.
• Support other HR administrative activities as required.

Key Responsibilities

• Personnel records and documentation
• Benefits administration
• Payroll support (Chile and Argentina)
• Site accreditation and accessEHS administrative support
• Reporting, compliance, and continuous improvement
• Employee lifecycle and employee support

Skills, Knowledge and Expertise

• Technical diploma (mid or higher level) or university degree in Business Administration, Human Resources, Commercial Engineering, or a related field.
• Experience in personnel administration.
• Experience working with a workforce of more than 60 people.
• Experience using people management platforms such as UKG, BambooHR, or similar.
• Knowledge of labour legislation and payroll-related processes, including the rules applicable to mining and subcontracting: Labour Code, Law 20.123, Law 16.744, and a working understanding of DS 132 (Mining Safety Regulations).
• Intermediate Excel skills (pivot tables, lookups, spreadsheet control), plus Word and Outlook.
• Document control and digital filing skills.
• Intermediate to advanced English.
• 2 to 3 years of experience in personnel accreditation processes and systems, preferably for mine sites or industries with high safety standards.
• Proven experience loading and managing documentation in at least one accreditation platform.
• Experience controlling the validity of medical exams, inductions, and licences, and reviewing labour and social security documentation for contractors.

Benefits

What You'll Love About Us:

We're a fast-growing well-funded company working on interesting products that are making a difference to the world. Our products and services are helping find the hydrocarbons that power our world today, and the metals and minerals required for the energy transition of tomorrow.

We offer:

• A casual and fun work environment
• Flexible schedule and opportunities for remote work
• Extended health and dental benefits
• Robots with lasers!