Global Administrative Assistant | Reports & Coordination

GHD; Santiago; On-site; CLP 10,044,000 - 14,508,000; Full time

Job summary

GHD is seeking an administrative assistant to support document production, reporting, and correspondence using standard templates and tools. You will prepare Word/Excel/PowerPoint reports, create bookmarked PDFs, and ensure filings align with company templates.

With 1–5 years in admin roles, you will work independently and with a global team across time zones, requiring strong English communication and meticulous attention to detail.

Qualifications

• Minimum 1–5 years in an administrative support role.
• Proficient in Word, Excel, PowerPoint; Adobe Acrobat DC.
• Excellent English grammar and writing.
• Ability to work independently and with teams.
• Attention to detail and deadline management.

Responsibilities

• Document production using portfolio templates and styles.
• Prepare reports in Word/Excel/PowerPoint; assist with bookmarks.
• Create bookmarked PDFs and manage iConnect/email filer.
• Coordinate data pulls from AutoCAD, GIS, and databases.
• Meet multiple deadlines while communicating with team and remote colleagues.
• Ensure outgoing documents meet company standards.
• Highlight potential errors for PM review.
• Assist with data tracking and report formatting.

Skills

Microsoft Office

Adobe Acrobat DC

English fluency

Team collaboration

Education

Grade or diploma

Secretarial certificate (asset)

Tools

AutoCAD

GIS

Databases

Job description

GHD is seeking an administrative assistant to support document production, reporting, and correspondence using standard templates and tools. You will prepare Word/Excel/PowerPoint reports, create bookmarked PDFs, and ensure filings align with company templates.

With 1–5 years in admin roles, you will work independently and with a global team across time zones, requiring strong English communication and meticulous attention to detail.