Administrative Assistant - CAR

GHD; Santiago; On-site; CLP 10,044,000 - 14,508,000; Full time

Job summary

GHD is seeking an administrative assistant to support document production, reporting, and correspondence using standard templates and tools. You will prepare Word/Excel/PowerPoint reports, create bookmarked PDFs, and ensure filings align with company templates.

With 1–5 years in admin roles, you will work independently and with a global team across time zones, requiring strong English communication and meticulous attention to detail.

Qualifications

• Minimum 1–5 years in an administrative support role.
• Proficient in Word, Excel, PowerPoint; Adobe Acrobat DC.
• Excellent English grammar and writing.
• Ability to work independently and with teams.
• Attention to detail and deadline management.

Responsibilities

• Document production using portfolio templates and styles.
• Prepare reports in Word/Excel/PowerPoint; assist with bookmarks.
• Create bookmarked PDFs and manage iConnect/email filer.
• Coordinate data pulls from AutoCAD, GIS, and databases.
• Meet multiple deadlines while communicating with team and remote colleagues.
• Ensure outgoing documents meet company standards.
• Highlight potential errors for PM review.
• Assist with data tracking and report formatting.

Skills

Microsoft Office

Adobe Acrobat DC

English fluency

Team collaboration

Education

Grade or diploma

Secretarial certificate (asset)

Tools

AutoCAD

GIS

Databases

Job description

Job Description

Who are we looking for?

Crucial duties and responsibilities include, but are not limited to:

• Document product including typing, formatting, and revisions of reports and general correspondence based on preset portfolio templates and styles.
• Experienced working in Word, Excel, PowerPoint, Copilot, Teams, Adobe Acrobat DC, and creating bookmarked PDF documents.
• Using Excel for report tracking. Formulas are basic for this position, but pivot tables might be required
• Ensuring all documents are filed electronically on iConnect and email filer
• Ensuring all outgoing products meets company standards.
• Comfortable working independently and as part of a team. highlighting potential errors or questions for PM review (this is patterning a consequence of portfolio work to ensure reports contain the same style, intro, who GHD is, cover, entity, etc.)
• Working under multiple deadlines and communicating with employees, supervisors, and ranch office employees on a regular basis.
• Attention to detail
• Coordinating data pulls from AutoCAD, GIS, Database when requested to add data into reports
• Being accountable to a global team, demonstrating the ability to work seamlessly across different time zones. Must be fluent in English

Skills, Experience and Competencies:

• Grade or diploma; secretarial certificate/diploma considered an asset.
• Minimum 1 to 5 years previous work experience in an administrative support role.
• Ability to carry out tasks independently if necessary; general knowledge working with various correspondence including: reports, tables, letters, memos, and Adobe.
• Advanced knowledge of Microsoft Office (Word, Excel, Power Point) and Adobe Acrobat DC.
• Strong command of the English language, grammar, written and verbal, is required.
• Independently driven with the ability to make independent decisions on various aspects of document production.
• Effective problem-solving skills.
• Excellent prioritization and multi-tasking skills are required.
• Some flexibility regarding work hours may be required from time to time to collaborate effectively with remote team members on various projects and different time zones