Flexible-Office Admin & Operations Specialist

meteocontrol; Santiago; On-site; CLP 12,000,000 - 18,000,000; Full time

Job summary

meteocontrol is seeking a proactive Administrative Assistant for our Santiago office. You will manage document handling, inquiries, order processing, invoicing and basic HR tasks in coordination with an external HR provider.

Requirements include a technical degree, at least one year in admin, strong MS Office skills (Excel/Word/Outlook) and fluency in Spanish and English. English applications preferred.

Qualifications

• At least one year of experience in an administrative role.
• Comfortable working with digital platforms and administrative tools.
• Fluent in Spanish and English.

Responsibilities

• Ensure smooth daily administrative and office operations, including document management, databases, reports and inquiries.
• Manage order processing including purchase orders, supplier coordination, invoicing and follow-up.
• Support financial administration including cash flow reporting, intercompany reconciliations, accounts receivable and expense reviews.
• Assist with the preparation of quotations, commercial documentation and other materials for the Commercial Department and regional management.
• Coordinate office-related services, supplier invoices, payments and travel arrangements.
• Support basic HR administration in collaboration with the external HR service provider.
• Perform additional administrative tasks to support the Santiago office.

Skills

Organizational skills

Attention to detail

Communication

Independent worker

Bilingual (Spanish/English)

Education

Technical degree or diploma in Business Administration, Secretarial Studies, Accounting, or related field

Tools

Microsoft Office

Excel

Word

Outlook

Job description

meteocontrol is seeking a proactive Administrative Assistant for our Santiago office. You will manage document handling, inquiries, order processing, invoicing and basic HR tasks in coordination with an external HR provider.

Requirements include a technical degree, at least one year in admin, strong MS Office skills (Excel/Word/Outlook) and fluency in Spanish and English. English applications preferred.