Administrative Assistant - Latam (all genders)

meteocontrol GmbH; Santiago; Hybride; CLP 10 044 000 - 14 508 000; Plein temps

Avantages offerts par ce poste

Flexible home office

Lunch & Transportation Allowance

Team events

Résumé du poste

meteocontrol GmbH in Santiago is seeking an Administrative Assistant to ensure daily office operations, manage documents and data, and support the Commercial Department and regional management.

You will handle purchase orders, invoicing, travel arrangements, and basic HR tasks with a proactive, discreet, and organized approach in a hybrid work setting.

Qualifications

• Technical degree or diploma in Business Administration, Secretarial Studies, Accounting, or a related field.
• At least one year of experience in an administrative role is preferred.
• Basic to intermediate proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Basic knowledge of invoicing and tax documentation is an advantage.
• Comfortable working with digital platforms and administrative tools.
• Strong organizational skills, attention to detail, and effective communication.
• Proactive, reliable, and able to work independently.
• Able to handle confidential information with discretion and professional integrity.
• Fluent in Spanish and English.

Responsabilités

• Ensure the smooth running of daily administrative and office operations, including document management, databases, reports, and inquiries.
• Manage order processing, including purchase orders, supplier coordination, invoicing, and follow‑up.
• Support financial administration, including cash flow reporting, intercompany reconciliations, accounts receivable, payment tracking, and expense reviews.
• Assist with quotations and commercial documentation for the Commercial Department and regional management.
• Coordinate office‑related services, supplier invoices, payments, and travel arrangements.
• Support basic HR administration in collaboration with an external HR service provider.
• Perform additional administrative tasks to support Santiago office operations.

Connaissances

Spanish

English

Microsoft Office

Formation

Business Administration / Secretarial / Accounting related degree

Outils

Excel

Word

Outlook

Description du poste

Your mission:

• Ensure the smooth running of daily administrative and office operations, including document management, databases, reports, and internal and external inquiries.


• Manage order processing, including purchase orders, supplier coordination, invoicing, and follow‑up.


• Support financial administration, including cash flow reporting, intercompany reconciliations, accounts receivable, payment tracking, and employee expense report reviews.


• Assist with the preparation of quotations, commercial documentation, and other materials for the Commercial Department and regional management.


• Coordinate office‑related services, supplier invoices, payments, and travel arrangements.


• Support basic HR administration in collaboration with the external HR service provider.


• Perform additional administrative tasks to support the efficient operation of the Santiago office.

You want to save the world with us?

Welche Rolle spielst du beim Retten der Welt?

Your profile:

• Technical degree or diploma in Business Administration, Secretarial Studies, Accounting, or a related field (completed or in progress).


• At least one year of experience in an administrative role is preferred.


• Basic to intermediate proficiency in Microsoft Office, particularly Excel, Word, and Outlook.


• Basic knowledge of invoicing and tax documentation is an advantage.


• Comfortable working with digital platforms and administrative tools.


• Strong organizational skills, attention to detail, and effective communication.


• Proactive, reliable, and able to work independently.


• Able to handle confidential information with discretion and professional integrity.


• Fluent in Spanish and English.

We welcome applications from people with disabilities and actively promote equal opportunities and diversity.

Das hast du im Gepäck

You can look forward to:

• Working for a better future: with us, you'll create a better future for us and all the generations after us


• Flexibility: With our flexible home office and working time model


• Lunch & Transportation Allowance:In addition to your salary, we support you with your lunch and transportation expenses during your office days


• Team events:Be part of a team not just at work, our summer and Christmas parties await

Camilla Geismar
Recruiting Business Partner
[e-mail]