Administrative Assistant - Latam (all genders)

meteocontrol; Santiago; On-site; CLP 12,000,000 - 18,000,000; Full time

Job summary

meteocontrol is seeking a proactive Administrative Assistant for our Santiago office. You will manage document handling, inquiries, order processing, invoicing and basic HR tasks in coordination with an external HR provider.

Requirements include a technical degree, at least one year in admin, strong MS Office skills (Excel/Word/Outlook) and fluency in Spanish and English. English applications preferred.

Qualifications

• At least one year of experience in an administrative role.
• Comfortable working with digital platforms and administrative tools.
• Fluent in Spanish and English.

Responsibilities

• Ensure smooth daily administrative and office operations, including document management, databases, reports and inquiries.
• Manage order processing including purchase orders, supplier coordination, invoicing and follow-up.
• Support financial administration including cash flow reporting, intercompany reconciliations, accounts receivable and expense reviews.
• Assist with the preparation of quotations, commercial documentation and other materials for the Commercial Department and regional management.
• Coordinate office-related services, supplier invoices, payments and travel arrangements.
• Support basic HR administration in collaboration with the external HR service provider.
• Perform additional administrative tasks to support the Santiago office.

Skills

Organizational skills

Attention to detail

Communication

Independent worker

Bilingual (Spanish/English)

Education

Technical degree or diploma in Business Administration, Secretarial Studies, Accounting, or related field

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Your mission

• Ensure the smooth running of daily administrative and office operations, including document management, databases, reports, and internal and external inquiries.
• Manage order processing, including purchase orders, supplier coordination, invoicing, and follow-up.
• Support financial administration, including cash flow reporting, intercompany reconciliations, accounts receivable, payment tracking, and employee expense report reviews.
• Assist with the preparation of quotations, commercial documentation, and other materials for the Commercial Department and regional management.
• Coordinate office-related services, supplier invoices, payments, and travel arrangements.
• Support basic HR administration in collaboration with the external HR service provider.
• Perform additional administrative tasks to support the efficient operation of the Santiago office.

Your profile

• Technical degree or diploma in Business Administration, Secretarial Studies, Accounting, or a related field (completed or in progress).
• At least one year of experience in an administrative role is preferred.
• Basic to intermediate proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Basic knowledge of invoicing and tax documentation is an advantage.
• Comfortable working with digital platforms and administrative tools.
• Strong organizational skills, attention to detail, and effective communication.
• Proactive, reliable, and able to work independently.
• Able to handle confidential information with discretion and professional integrity.
• Fluent in Spanish and English.

Please note that applications must be submitted in English.

We welcome applications from people with disabilities and actively promote equal opportunities and diversity.

You can look forward to

• Working for a better future: with us, you'll create a better future for us and all the generations after us
• Flexibility: With our flexible home office and working time model
• Lunch & Transportation Allowance: In addition to your salary, we support you with your lunch and transportation expenses during your office days
• Team events: Be part of a team not just at work, our summer and Christmas parties await

About Us

At meteocontrol, we have been dedicated to renewable energies since 1998 and are one of the world's leading developers of independent energy management systems. With our holistic solutions, we accompany the entire life cycle of energy systems. From planning to commissioning, we support our customers as independent technical consultants. For this we need a team of highly qualified and motivated employees.

Do you want to become part of our diverse team from different departments and drive the future of renewable energies together?

With energy into the future. We are looking forward to you!