Zurich Office & Operations Lead

Vivadata; Zürich; On-site; CHF 80,000 - 100,000; Part time

Job summary

Artefact is seeking a dedicated Business Driver in Zurich to keep the office running smoothly and to support leadership, events, and billing. You’ll coordinate calendars, travel, and communications while ensuring a welcoming environment for consultants, partners, and clients.

With 50–60% hours, you’ll help with invoicing and project setup, collaborate with directors, and contribute to a culture of Doers in a central Zurich office. Fluency in German and English is essential.

Qualifications

• Experience as a Personal Assistant or Executive Assistant, ideally supporting senior leaders in the Zurich area.
• Fluency in German and English, written and spoken; Swiss German is a plus.
• Able to work legally in Switzerland.

Responsibilities

• Support for Partners and Directors: manage calendars, travel, correspondence and meetings-related requests.
• Recruiting coordination: schedule interviews and welcome candidates to the office.
• Staffing & billing support: track project assignments and help prepare invoices.
• Plan and run team and client events, coordinate venues, catering and invitations.
• Office management: supplies, deliveries, and liaison with building management.

Skills

Personal Assistant experience

Executive Assistant to senior leaders

Commercial awareness

Discretion

German & English fluency

Billing & invoicing understanding

Education

Commercial apprenticeship (KV)

Tools

Calendar management tools

Travel coordination tools

Job description

Artefact is seeking a dedicated Business Driver in Zurich to keep the office running smoothly and to support leadership, events, and billing. You’ll coordinate calendars, travel, and communications while ensuring a welcoming environment for consultants, partners, and clients.

With 50–60% hours, you’ll help with invoicing and project setup, collaborate with directors, and contribute to a culture of Doers in a central Zurich office. Fluency in German and English is essential.