Virtual Assistant & Operations Support

PromptPartner; Schweiz; Remote; CHF 40.000 - 70.000; Teilzeit

Benefits dieser Stelle

Annual learning budget

AI tools training

Zusammenfassung

PromptPartner is seeking an organised, proactive operations assistant to keep our remote team running smoothly. You will manage calendars, travel logistics, and communications, while researching prospects and preparing client briefs for proposals.

You’ll support operations by maintaining SOPs and internal wikis, with a flexible 20–40 hour/week schedule across time zones. Ideal candidates are detail-focused, fluent in English, and comfortable with tools like Notion, Google Workspace, and

Qualifikationen

• Extremely organized and detail-focused.
• Fluent in English; German is a plus.
• Experience with Notion, Google Workspace, Airtable.
• Ability to work independently across time zones.
• Flexible hours and proactive communication.

Aufgaben

• Calendar & Travel: book travel and accommodation, prep meeting agendas.
• Email & Communication: manage inbox, draft responses, keep communications organized.
• Research & Preparation: research prospects, prepare client briefing docs, gather proposal info.
• Operations Support: keep project tools updated, maintain SOPs and internal wikis, handle admin tasks.

Kenntnisse

Calendar management

Attention to detail

English communication

German language

Independent work across time zones

Tools

Notion

Google Workspace

Airtable

Slack

Calendly

Jobbeschreibung

You're the person who notices things others miss. The one who fixes problems before anyone knows they exist.

Maybe you love making chaos organized. Maybe you get satisfaction from a clean inbox and a clear calendar. Maybe you're looking for a role where your attention to detail actually matters—not just a checkbox on a job description.

At PromptPartner, we're building an AI automation company. We move fast. Things change. We need someone who can keep up—and keep everything running smoothly behind the scenes.

What You'll Do

Calendar & Travel

• Book travel and accommodation
• Prepare meeting agendas and briefing docs

Email & Communication

• Manage inbox and draft responses
• Filter what needs attention vs. what doesn't
• Keep communication organized and tracked

Research & Preparation

• Research prospects before sales calls
• Prepare client briefing documents
• Gather information for proposals and presentations

Operations Support

• Keep project management tools updated
• Help maintain SOPs and internal wikis
• Handle administrative tasks as needed

A Typical Day Looks Like

Time

Activities

Morning Check inbox, prioritize tasks, prep for day's meetings

Midday Research tasks, document updates, communication

Afternoon Calendar management, follow-ups, next-day prep

AI Tools at Work

We're an AI company—you'll learn to work with AI tools daily.

• Using AI assistants for research and drafting
• Learning new AI tools as they emerge—things change weekly
• Being open to experiment and adapt is essential
• Prior experience with AI tools is a plus, but willingness to learn is required

You're Right for This If...

• You're extremely organized and detail-focused
• You communicate clearly in English (German is a big plus)
• You're comfortable with tools like Notion, Google Workspace, and Airtable
• You can work independently across time zones
• You anticipate needs before being asked
• You're reliable—when you say something is done, it's done right

This Isn't for You If...

• You need constant supervision to stay on track
• You struggle with multiple priorities
• You're not comfortable with technology and new tools
• You make the same mistakes twice
• You can't work flexible hours when needed

Details

Location Remote (anywhere, flexible time zone)

Compensation Base + Performance Bonus

Hours Flexible (20-40 hours/week to start)

Learning Annual learning budget + AI tools training

Growth Path to Operations Manager

• Organization: Notion, Google Workspace, Airtable
• Communication: Slack, WhatsApp, email
• Calendar: Google Calendar, Calendly
• Research: LinkedIn, Perplexity AI, web research
• AI Tools: Claude, ChatGPT for drafting and research
• Social Media: Youtube, LinkedIn, X - with Canva and in combination with the above tools

PromptPartner AI — Behind every fast-moving company is someone keeping it organized.