Unit Facility Manager 100%

IKEA; Grancia; On-site; CHF 120,000 - 180,000; Full time

Benefits offered by this job

Vacation days 28 days

Parental leave

Social benefits

Staff discount

Transport reimbursement

LinkedIn learning

Staff meals

Bonus payments

Job summary

IKEA in Grancia, Switzerland seeks a seasoned Facility Management leader to oversee the unit's FM activities, safety, compliance and continuous improvement. You will lead a regional FM team and coordinate with stores and external partners to meet business needs.

The role requires a technical background, 5+ years in FM, and strong communication in Italian and English. You will drive budgeting, supplier contracts and sustainable property performance.

Qualifications

• Technical background in mechanics, electricity, or related fields.
• At least 5 years of experience in facility management.
• Experience coordinating with external service providers in high-volume retail.
• Proven coaching, mentoring and people development skills.
• Strong planning and cost management capabilities.
• Deep understanding of FM processes such as work orders, maintenance, contracts and supplier management.
• Strong communication skills; able to influence decisions between stores, national org and suppliers.
• Fluent in English and Italian, written and spoken.

Responsibilities

• Ensure each property is managed throughout its lifetime including safety, compliance, maintenance and improvement.
• Implement FM innovations and digital/technical solutions to meet business needs.
• Lead and manage the execution of Ingka Facility Management within the unit.
• Optimize property efficiency in a sustainable way.
• Ensure staff and partners understand FM frameworks, guidelines and initiatives.
• Manage budgeting, forecasting, execution and reporting within FM scope.
• Evaluate and manage supplier contracts at unit level to improve cost, quality and equipment.
• Coordinate external suppliers at unit level and align with governance.
• Build and develop the FM team and ensure succession planning.

Skills

Technical background

Facility management

Contractor coordination

People development

Cost planning

FM processes

Communication

Italian & English

Job description

Who you are

As engaged, open minded and curious experts in all parts of the real estate business we take responsibility for the real estate business at Ingka Group as a trustworthy, appreciated and wanted business partner. We secure new and maintain existing physical locations in order to meet the needs of the many people. We provide strategic insight based on our knowledge and understanding of the real estate portfolio in Ingka. We take the lead in delivering safe, compliant, sustainable and innovative property solutions.

• You have a technical background (mechanics, electricity etc.)
• You have at least 5 years of experience in facility management.
• You have experience in managing and coordinating with external service providers, preferably in a high-volume retail sector.
• You have proven skills in developing people and provide support, coaching, training, and career direction to others.
• You have very good knowledge of planning, organizing and managing costs and expenses.
• You have a very good understanding of important FM business processes (e.g. work order management for urgent, scheduled and reactive maintenance, contract and supplier management)
• You are a strong communicator with the ability to influence decisions. In this role you see yourself as a link between the national organization, our Stores and suppliers.
• You have an effective way of working, you have strong analytical skills with the ability to react flexibly to changes.
• You communicate confidently in Italian and English (business fluent), both spoken and written.

Your responsibilities

• Responsible to make sure that each property is managed throughout its lifetime including safety, compliance, maintenance and improvement to ensure a safe and operational environment for the business, co-workers, customers and other stakeholders.
• Implement relevant property management innovations, digital and technical solutions that meet the needs of the business and the many people.
• Lead and manage the execution of Ingka Facility Management (FM) within the unit through the unit FM team.
• Responsible to optimize the efficiency of each property in a sustainable way.
• Ensure that co-workers, service providers and external partners have up-to-date awareness and understanding of all FM frameworks, guidelines and initiatives.
• Responsible for all activities related to long term planning, budget estimation, execution, follow up, forecasting and reporting within the FM scope within the unit.
• Implement and evaluate supplier contracts at unit level in alignment with internal governance structure for supplier contracts to improve efficiencies/costs/equipment and quality.
• Responsible for managing and coordinating external suppliers on unit level.
• Manage relationships with Business owners within the unit to ensure business needs are met by collecting requirements, setting annual goals and periodic follow ups.
• Responsible for building your team, developing your team's competence, performance and ensuring a succession plan in the unit.

Good to know

We mentioned earlier that we want our employees to be happy and healthy.

It also means saying 'thank you'!

• 28 vacation days (based on a 100% workload)
• 8 weeks paid parental leave for fathers; 20 weeks paid parental leave for mothers
• Very attractive social benefits
• 15% staff discount on your purchase - in every Swiss IKEA store
• You would rather travel to work by public transport? We pay between 85% and 100% of your yearly travel ticket
• Unlimited access to the LinkedIn learning platform
• Affordable and healthy meals in our staff canteen (CHF 4.50 for meat dishes and CHF 3.50 for veggie dishes)
• Bonus payments for all employees

There are many opportunities for career development at IKEA. We encourage and support our employees to try out different roles, move between functions or even go abroad.

That was it from us.