Payroll Specialist, 50%, temporary until August 31st 2027.

IKEA; Spreitenbach; On-site; CHF 90,000 - 115,000; Full time

Benefits offered by this job

Vacation days

Parental leave

Staff discount

Transport allowance

Free parking

LinkedIn Learning access

Staff meals

Bonus payments

Job summary

IKEA Switzerland is seeking a Payroll Specialist to deepen expertise in payroll processes and HR governance. You will manage master data, perform payroll checks and ensure compliance with social security and tax rules while supporting co-workers and managers in day-to-day HR matters.

Fluency in German and English is preferred, with a proactive mindset and strong numerical skills. The role offers a collaborative environment and competitive benefits in a 100% onsite setting.

Qualifications

• Relevant education or training in Payroll, HR or Social Insurance.
• Knowledge of Swiss payroll, social security, taxation and employment regulations with hands-on experience.
• Strong numerical and analytical capabilities.
• Ability to balance overview with attention to detail.
• Excellent organizational and prioritization skills.
• Customer service mindset and quick learner.
• Strong communication in German; English a plus.
• Knowledge of SAP SuccessFactors is a plus.

Responsibilities

• Record and administrate personnel master data in payroll system, timekeeping system and CDS.
• Record and check variable payroll data.
• Start payroll process and check payroll data to secure correct data for payment/accounting.
• Secure correct registration of co‑workers for social insurances/tax authorities.
• Register and monitor daily allowance insurances and prepare credit notes for accounting.
• Establish monthly statements to tax authorities and monitor invoices.
• Monitor expiration of child allowances.
• Establish year-end statements for social insurances and tax authorities.
• Produce various personnel and salary data reports.
• Complete forms for social insurances and public authorities.
• Support line managers, co-workers and HR in matters related to social insurance and HR system.

Skills

Payroll knowledge

Swiss payroll

Analytical skills

Attention to detail

Communication skills

German fluency

English fluency

Team player

Self-motivation

Education

Education in Payroll/HR/Social Insurance

Tools

SAP SuccessFactors

Job description

Who you are

This is a great opportunity for those who want to deepen their knowledge in Payroll and to further develop existing HR knowledge.

• Relevant education or further training in Payroll, HR or Social Insurance.
• Knowledge of Swiss payroll, social security, taxation and employment-related regulations combined with hands‑on payroll experience.
• Good analytical skills and a flair for numbers
• Ability to strike a balance between keeping a good overview and paying good attention to detail
• Ability to prioritize and organize own work
• Good service mindset
• Quick learner who is easily able to adapt to changing demands
• Ability to communicate confidently and clearly with various audiences both verbally and in writing
• Role model for IKEA Culture & Values
• Self-reliant and motivated with proven ability to work as part of a team as well as independently
• Ability to ensure integrity of HR systems, guidelines, labour, tax and social security law
• Ability to recognize connectivity to accounting
• knowledge in SAP Success Factors would be a plus
• Fluency in German and preferably in English as well. Any other national languages are a significant plus.

Your responsibilities

• Record and administrate personnel master data in payroll system, timekeeping system and CDS
• Record and check variable payroll data
• Start payroll process and check payroll data to secure correct data for payment/accounting
• Secure a correct registration of co‑workers for the different social insurances/tax authorities
• Secure registration/announcement of co‑workers to different daily allowance insurances and monitor payments of daily allowances and prepare and forward credit notes for accounting
• Establish monthly statements to tax authorities (withholding tax) and monitor incoming invoices and forward invoices to accounting
• Monitor expiration of child allowances
• Establish year‑end statements for social insurances and tax authorities and assistance for reconciliation
• Establish of diverse personnel and salary data reports
• Complete various forms for public authorities (social insurances, execution offices)
• Contact to external or internal partners and support line managers, co‑workers and local HR in social insurance and HR system related matters
• Establish personnel ID cards (Badges) and secure correct building accesses for co‑workers in the units

IKEA is all about people, and our team make sure to bring the best people on board to keep our strong spirit of togetherness. We believe that different experiences and backgrounds collectively make us wiser and stronger, and we ensure that our co‑workers bloom into their best selves as they contribute to our business.

Good to know

We mentioned ealier that we want our employees to be happy and healthy.

It also means saying 'thank you'!

• 28 vacation days (based on a 100% workload)
• 8 weeks paid parental leave for fathers; 20 weeks paid parental leave for mothers
• Very attractive social benefits
• 15% staff discount on your purchase - in every Swiss IKEA store
• You would rather travel to work by public transport? We pay between 85% and 100% of your yearly travel ticket
• Free parking facilities
• Unlimited access to the LinkedIn learning platform
• Affordable and healthy meals in our staff canteen (CHF 4.50 for meat dishes and CHF 3.50 for veggie dishes)
• Bonus payments for all employees