Strategic Senior Executive Assistant to C-Level Leaders

Julius Baer; Zürich; On-site; CHF 90,000 - 120,000; Full time

Job summary

Julius Baer in Zürich seeks an experienced Executive Assistant who can enable senior leaders to perform at their best. You will manage calendars, coordinate travel, and handle confidential communications.

You will draft emails and memos, organize meetings with many stakeholders, and support smaller projects. The role requires discretion, exceptional communication, and a proactive, resilient mindset.

Proficiency in MS Office and a track record supporting board-level executives are essential.

Qualifications

• Discretion and confidentiality are essential.
• Excellent written and verbal communication.
• Strong time management and multi-tasking abilities.
• Ability to communicate with stakeholders at all levels.
• Proficiency in MS Office applications (Excel/PowerPoint).

Responsibilities

• Act as a first point of contact for internal stakeholders and external clients/partners.
• Provide administrative assistance, including emails, memos, and communications.
• Manage the executive’s calendar, travel, and prioritise sensitive matters.
• Organise meetings with many stakeholders, including video conferencing.
• Plan business trips with flights, hotels, transfers and expenses; support smaller projects.

Skills

Discretion

Communication skills

Time management

Multi-tasking

Interpersonal skills

Problem solving

Attention to detail

Stakeholder communication

Executive support experience

Education

Higher education

Tools

MS Office

Excel

PowerPoint

Job description

Julius Baer in Zürich seeks an experienced Executive Assistant who can enable senior leaders to perform at their best. You will manage calendars, coordinate travel, and handle confidential communications.

You will draft emails and memos, organize meetings with many stakeholders, and support smaller projects. The role requires discretion, exceptional communication, and a proactive, resilient mindset.

Proficiency in MS Office and a track record supporting board-level executives are essential.