Senior Executive Assistant (m/f/d) 100%

Bank Julius Bär & Co. Ltd.; Zürich; On-site; CHF 90,000 - 130,000; Full time

Job summary

Julius Baer in Zürich is seeking an experienced Executive Assistant to support senior leaders at board level. The role requires discretion, exceptional communication, and strong organizational skills to manage calendars, travel, and complex schedules.

You will coordinate meetings, draft communications, and assist with projects, ensuring confidentiality and high service standards across internal and external stakeholders.

Qualifications

• Extensive experience in supporting senior leaders at board level.
• Discreet and trustworthy with strict confidentiality.
• Excellent written and verbal communication skills.
• Ability to communicate with various internal and external stakeholders at all levels.
• Strong time management and ability to multi-task and prioritize.
• Excellent interpersonal and customer service skills.

Responsibilities

• Act as first point of contact for internal stakeholders and external clients/partners.
• Provide administrative assistance, such as writing emails, drafting memos and preparing communications.
• Manage the executive’s calendar, including scheduling appointments and travel and prioritizing sensitive matters.
• Organize internal and external meetings including telephone and video conferencing with many stakeholders.
• Plan and manage business trips including travel planning (flights, hotels, transfers) and expense reports.
• Research, support and manage smaller projects and prepare content for miscellaneous topics.

Skills

Executive support

Discretion

Communication skills

Stakeholder management

Time management

Multi-tasking

Interpersonal skills

Customer service

Attention to detail

MS Office

Education

Higher education (bachelor or above)

Tools

MS Office

Excel

PowerPoint

Job description

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.Responsible for enabling the executive(s) to function at their best, by performing a variety of administrative, logistical and project management related tasks.YOUR CHALLENGEAct as first point of contact for internal stakeholders across all levels of the organization and external clients / partnersProvide administrative assistance, such as writing and editing e-mails, drafting memos and preparing communications on the executive’s behalfManage the executive’s calendar, including scheduling appointments and travel and prioritizing the most sensitive mattersOrganize internal and external meetings including telephone and video conferencing with a large number of stakeholdersPlan and manage business trips including travel planning such as flights, hotels, transfers and expense reportsResearch, support and manage smaller projects and prepare of content for miscellaneous topicsYOUR PROFILEExtensive experience in supporting senior leaders at board levelDiscreet and trustworthy individual with absolute dedication to confidentialityExcellent written and verbal communication skillsAbility to communicate successfully with various internal and external stakeholders on all levels of the organizationStrong time management skills and ability to multi-task and prioritize workAbility to function well in a high-paced and at times stressful environment.Excellent interpersonal and customer service skillsAttention to detail and problem solving skillsProficient user in MS Office applications, including Excel and PowerPointRelevant higher educational and professional backgroundWe are looking forward to receiving your full job application through our online application tool.