C- Level Senior Executive Assistant (m/f/d) 100%

Julius Baer; Zürich; On-site; CHF 90,000 - 120,000; Full time

Job summary

Julius Baer in Zürich seeks an experienced Executive Assistant who can enable senior leaders to perform at their best. You will manage calendars, coordinate travel, and handle confidential communications.

You will draft emails and memos, organize meetings with many stakeholders, and support smaller projects. The role requires discretion, exceptional communication, and a proactive, resilient mindset.

Proficiency in MS Office and a track record supporting board-level executives are essential.

Qualifications

• Discretion and confidentiality are essential.
• Excellent written and verbal communication.
• Strong time management and multi-tasking abilities.
• Ability to communicate with stakeholders at all levels.
• Proficiency in MS Office applications (Excel/PowerPoint).

Responsibilities

• Act as a first point of contact for internal stakeholders and external clients/partners.
• Provide administrative assistance, including emails, memos, and communications.
• Manage the executive’s calendar, travel, and prioritise sensitive matters.
• Organise meetings with many stakeholders, including video conferencing.
• Plan business trips with flights, hotels, transfers and expenses; support smaller projects.

Skills

Discretion

Communication skills

Time management

Multi-tasking

Interpersonal skills

Problem solving

Attention to detail

Stakeholder communication

Executive support experience

Education

Higher education

Tools

MS Office

Excel

PowerPoint

Job description

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.
Responsible for enabling the executive(s) to function at their best, by performing a variety of administrative, logistical and project management related tasks.

YOUR CHALLENGE

• Act as first point of contact for internal stakeholders across all levels of the organization and external clients / partners
• Provide administrative assistance, such as writing and editing e-mails, drafting memos and preparing communications on the executive’s behalf
• Manage the executive’s calendar, including scheduling appointments and travel and prioritizing the most sensitive matters
• Organize internal and external meetings including telephone and video conferencing with a large number of stakeholders
• Plan and manage business trips including travel planning such as flights, hotels, transfers and expense reports
• Research, support and manage smaller projects and prepare of content for miscellaneous topics

YOUR PROFILE

• Extensive experience in supporting senior leaders at board level
• Discreet and trustworthy individual with absolute dedication to confidentiality
• Excellent written and verbal communication skills
• Ability to communicate successfully with various internal and external stakeholders on all levels of the organization
• Strong time management skills and ability to multi-task and prioritize work
• Ability to function well in a high-paced and at times stressful environment.
• Excellent interpersonal and customer service skills
• Attention to detail and problem solving skills
• Proficient user in MS Office applications, including Excel and PowerPoint
• Relevant higher educational and professional background