Strategic Executive Assistant & Operations Partner

Novartis AG; Schweiz; On-site; CHF 52,000 - 97,000; Full time

Job summary

Novartis is seeking a Senior Administrative Assistant to provide proactive, high-impact administrative support to CVM GM Healthcare Delivery & Prevention and Portfolio & Pipeline teams at the East Hanover NVS Campus on-site, with hybrid guidance.

The role requires 5+ years of administrative experience, advanced MS 365 proficiency, and strong stakeholder management to enable strategic focus, coordination, and confidential handling of information across a global organization.

Qualifications

• High School Diploma required; Associate's or Bachelor's degree preferred.
• Minimum 5+ years of administrative experience.
• Extensive experience supporting multiple senior leaders in a global, matrixed organization.
• Proven ability to manage complexity, competing priorities, and rapid change.
• Strong business acumen with a proactive, solutions-oriented mindset.
• Exceptional organizational, communication, and stakeholder management skills.
• High level of discretion in handling sensitive and confidential information.
• Advanced proficiency with Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, Excel, CoPilot).
• Comfort working in data, digital, technology, or transformation-driven environments.
• Must work collaboratively with other admins to support on-site team meetings and culture efforts.

Responsibilities

• Lead self-directed administration for teams and deliver services independently.
• Partner withHealthcare Delivery & Prevention and Portfolio & Pipeline teams to manage priorities and represent the organization.
• Handle complex calendaring, travel management, expenses, and end-to-end PO processing with proactive issue resolution.
• Attend team meetings and coordinate strategy sessions, offsites, and distribute materials.
• Serve as central coordination point for cross-functional stakeholders.
• Improve administrative processes and tools, including use of AI to enhance efficiency.
• Manage executive correspondence, presentations, and confidential documents.
• Support leadership communications and key initiatives with internal strategy and transformation teams.
• Ensure adherence to policies, data privacy, and compliance.

Skills

Calendar management

Travel coordination

Stakeholder management

Communication

Discretion

Education

High School Diploma

Associate's Degree

Bachelor's Degree

Tools

Microsoft 365

SharePoint

MS Teams

PowerPoint

Excel

CoPilot

Job description

Novartis is seeking a Senior Administrative Assistant to provide proactive, high-impact administrative support to CVM GM Healthcare Delivery & Prevention and Portfolio & Pipeline teams at the East Hanover NVS Campus on-site, with hybrid guidance.

The role requires 5+ years of administrative experience, advanced MS 365 proficiency, and strong stakeholder management to enable strategic focus, coordination, and confidential handling of information across a global organization.