Global Executive Assistant to AI Office Head

C028 (FCRS = CH028) Novartis Pharma AG; Basel; Hybrid; CHF 66,000 - 122,000; Full time

Benefits offered by this job

Hybrid working options

Parental leave (14 weeks)

Wellbeing resources

Equity awards

Job summary

Novartis Pharma AG in Basel is seeking an Executive Assistant to the International AI Office Head. You will provide high-level administrative support, coordinate complex global schedules, and manage travel logistics with discretion.

You will handle confidential information, lead admin projects, and drive efficiency with cross-functional teams across diverse time zones. The role offers a hybrid work model with strong growth opportunities within a global healthcare leader.

Qualifications

• Essential: Proven ability to manage multiple priorities with efficiency and professionalism.
• Essential: Strong organizational skills and attention to detail in a fast-paced environment.
• Essential: Excellent verbal and written communication skills across diverse audiences.
• Essential: Demonstrated discretion in handling confidential and sensitive information.
• Essential: Bachelor’s degree or equivalent professional experience.
• Essential: Advanced proficiency in MS Word, Excel, and PowerPoint.
• Essential: Ability to work independently with minimal supervision.
• Essential: High tolerance for deadlines and conflicting priorities.

Responsibilities

• Provide executive-level administrative support to the International AI Head and team.
• Coordinate complex scheduling across global time zones for meetings and trainings.
• Organize logistics for international business travel and submit expense reports.
• Manage on-site, off-site, and virtual meetings with precision and discretion.
• Lead administrative projects with defined scope, timelines, and deliverables.
• Streamline and optimize administrative processes for improved team efficiency.
• Act as liaison for departmental guidelines and services across internal teams.
• Maintain confidentiality while handling sensitive information and communications.
• Support cross-functional collaboration and contribute to special initiatives.
• Model Novartis values through proactive ownership and operational excellence.

Skills

Multitasking

Organizational skills

Verbal communication

Written communication

Discretion

Bachelor's degree

MS Word

MS Excel

PowerPoint

Independent working

Deadline management

Education

Bachelor's degree or equivalent professional experience

Tools

MS Word

MS Excel

PowerPoint

Job description

Novartis Pharma AG in Basel is seeking an Executive Assistant to the International AI Office Head. You will provide high-level administrative support, coordinate complex global schedules, and manage travel logistics with discretion.

You will handle confidential information, lead admin projects, and drive efficiency with cross-functional teams across diverse time zones. The role offers a hybrid work model with strong growth opportunities within a global healthcare leader.