Senior Executive Assistant, Global Office Coordination

World Intellectual Property Organization; Genf; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

The World Intellectual Property Organization (WIPO) seeks a Senior Administrative Assistant for a fixed-term roster based in Geneva. The role supports executive leadership, coordinates priorities and ensures smooth office operations in a high‑profile, international environment.

Key duties include calendar management, correspondence handling, stakeholder liaison with diplomatic missions in Geneva, and travel coordination.

Qualifikationen

• Completion of secondary education.

Aufgaben

• Executive Coordination and Office Management: Provide senior-level administrative and operational support to the Director General, Sector Lead, or designated senior managers.
• Executive Calendar and Meeting Coordination: Manage complex schedules, high-level meetings and coordinate logistics.
• Correspondence and Executive Communications: Prepare, review and coordinate correspondence, reports, briefing materials, presentations and other executive documentation.
• Stakeholder Engagement and Liaison: Liaise with diplomatic missions and international organizations in Geneva.
• Travel, Events and Mission Coordination: Arrange executive travel and events with proper logistical planning.
• Administrative, Financial and Resource Coordination: Support budgetary, procurement, travel and workforce activities.
• Information Governance and Records Management: Ensure effective management of records and information repositories.
• Process Improvement and Administrative Leadership: Identify opportunities to improve administrative processes.
• Perform other related duties as required.

Kenntnisse

Organizational skills

Drafting skills

Communication skills

Stakeholder engagement

AI-enabled tools

Ausbildung

Secondary education

Jobbeschreibung

The World Intellectual Property Organization (WIPO) seeks a Senior Administrative Assistant for a fixed-term roster based in Geneva. The role supports executive leadership, coordinates priorities and ensures smooth office operations in a high‑profile, international environment.

Key duties include calendar management, correspondence handling, stakeholder liaison with diplomatic missions in Geneva, and travel coordination.