Senior Administration & SAP Operations Specialist

IATA Consulting; Genf; Hybrid; CHF 75,000 - 105,000; Full time

Job summary

IATA Geneva Administration team seeks a Senior Administration Assistant to ensure efficient day-to-day workplace services, procurement administration, and executive support in a dynamic international setting.

You will coordinate logistics for VIP delegations, support SAP-based P2P processes, and contribute to continuous improvement of processes and tools while collaborating with multiple internal teams.

Qualifications

• Diploma or qualification in Business Administration, Office Management, or related field.
• Minimum 3 years of experience in a senior administrative, office management, facilities, or customer service role.
• Proven experience with SAP procurement modules (PRs, POs, GRs) and procurement workflows.
• Experience supporting conferences, events, executive services, and office operations.
• Fluency in English; working proficiency in French; additional languages are a plus.

Responsibilities

• Coordinate international relocations and mobility activities.
• Oversee outsourced mailroom services and document logistics.
• Support parking management and workplace services administration.
• Manage inventory, records, and distribution of branded merchandise.
• Provide back-up support across administrative functions as required.

Skills

Customer service

SAP procurement

Office administration

Event support

Education

Diploma in Business Administration

Job description

IATA Geneva Administration team seeks a Senior Administration Assistant to ensure efficient day-to-day workplace services, procurement administration, and executive support in a dynamic international setting.

You will coordinate logistics for VIP delegations, support SAP-based P2P processes, and contribute to continuous improvement of processes and tools while collaborating with multiple internal teams.