Secretary

International Space Science Institute (ISSI); Bern; On-site; CHF 30,000 - 36,000; Part time

Job summary

International Space Science Institute (ISSI) in Bern is seeking a reliable and service-oriented Secretary (50%) to join our small, international team from January 1, 2027. The role covers a broad range of admin tasks and customer-facing duties in a dynamic environment.

You will welcome visitors, support reimbursements, recording invoices in Abacus, assist with reservations and general team support, leveraging your organisational and interpersonal skills in a diverse setting.

Qualifications

• Completed Commercial Apprenticeship (KV EFZ) or equivalent qualification.
• Native English speaker with very good spoken and written English; French is an advantage.
• Experience using Abacus Business Software is a major asset.

Responsibilities

• Welcoming and supporting visitors, guests and international scientists.
• Supporting the calculation and processing of guest reimbursements.
• Keeping the cafeteria and common areas organised and in good order.
• Recording creditor invoices in Abacus.
• Supporting hotel reservations and invoice checks, as required.
• Providing general administrative support to the team.

Skills

Visitor support

Organisational skills

Interpersonal skills

Education

Commercial Apprenticeship (KV EFZ)

Tools

Abacus

Job description

This job posting was published here directly by one of our clients. The State Secretariat for Economic Affairs has no control over its content or quality.

Secretary

International Space Science Institute (ISSI) in Bern is looking for a reliable and service-oriented Secretary (50%) to join our small and international team from January 1, 2027 on. Your responsibilities as our Secretary, you will take care of a broad range of administrative and organisational tasks. Duties include, but are not limited to:

• Welcoming and supporting visitors, guests and international scientists
• Supporting the calculation and processing of guest reimbursements
• Keeping the cafeteria and common areas organised and in good order
• Recording creditor invoices in Abacus
• Supporting hotel reservations and invoice checks, as required
• Providing general administrative support to the team and taking on additional tasks as needed
• A completed Commercial Apprenticeship (KV EFZ) or equivalent qualification
• Organisational skills and a structured, detail-oriented way of working
• Experience of using Abacus Business Software is a major asset
• Native speaker with a very good command of English both spoken and written; a good command of French is an advantage
• Applicants should have excellent interpersonal skills and be able to work effectively in a small but diverse team

• International Space Science Institute (ISSI)
  Hallerstrasse 6
  3012 Bern

This is a staff position under Swiss law, up to 50% of time effort, negotiable. The salary is commensurate to qualifications and experience. Employment conditions are similar to those of the University of Bern.

• Work location 3012 Bern (BE)
• Workload 50%
• Employment start By agreement
• Employment duration Permanent

• By online Online form