Project Assistant – Scientific Documentation and Laboratory Administration (60-80%)

Paul Scherrer Institut; Villigen; On-site; CHF 60,000 - 100,000; Part time

Job summary

Paul Scherrer Institut in Villigen, Switzerland, is seeking a Project Assistant for Scientific Documentation and Laboratory Administration (60-80%). The role includes coordinating administrative lab processes, onboarding new members and external visitors, and managing publications and QA documents.

The position requires strong MS Office skills, English and German proficiency, and a proactive, organized approach.

Qualifications

• Proficient with MS Office and related software applications.
• Experience with modern AI-based productivity tools.
• Strong organizational skills and attention to detail.
• Proactive, reliable and service-oriented with good communication.
• Enjoys working in international multidisciplinary scientific environment.

Responsibilities

• Coordinate administrative lab processes and onboarding for new group members and visitors.
• Assist in preparing, formatting, and publishing comprehensive scientific/technical reports; act as liaison for stakeholders.
• Maintain and document documents in the Quality Management system and web content.
• Coordinate and document laboratory meetings and manage events.
• Support interaction with scientists, students, and technical staff.

Skills

MS Office

AI productivity tools

Organizational skills

Communication skills

Bilingual EN/DE

Education

Scientific/technical background

Tools

Quality Management System

Job description

Project Assistant – Scientific Documentation and Laboratory Administration (60-80%)

The Paul Scherrer Institute PSI is the largest research institute for natural and engineering sciences within Switzerland. We perform cutting-edge research in the fields of future technologies, energy and climate, health innovation and fundamentals of nature. By performing fundamental and applied research, we work on sustainable solutions for major challenges facing society, science and economy. PSI is committed to the training of future generations. Therefore, about one quarter of our staff are post-docs, post-graduates or apprentices. Altogether, PSI employs 2300 people.

To support the day-to-day administrative coordination of laboratory operation and scientific documentation management at the Laboratory for Waste Management, we are looking for a motivated, well-organized, and proactive

Your tasks

• Close interaction withscientists, students and technical staff
• Support for administrative laboratory processes and management of onboarding for new group members and laboratory visits from external guests
• Coordination of the preparation, formatting, and publication of comprehensive scientific and technical reports as well as contact point for stakeholders
• Support for and management of documents in the Quality Management system and web content
• Coordination and documentation of laboratory meetings and management of events

Your profile

• Excellent proficiency in MS Office tools and related software applications
• Experience with modern AI-based productivity tools
• Strong organizational skills, attention to detail, and the ability to work independently and manage multiple tasks efficiently
• A proactive, reliable, and service-oriented approach, with good interpersonal and communication skills
• Enjoyment of working in an international and multidisciplinary scientific environment
• Very good command of English and German, both written and spoken
• An educational background or professional experience in a scientific or technical field is an advantage

We offer

Our institution is based on an interdisciplinary, innovative and dynamic collaboration. You will profit from a systematic training on the job, in addition to personal development possibilities and our pronounced vocational training culture. If you wish to optimally combine work and family life or other personal interests, we are able to support you with our modern employment conditions and the on-site infrastructure.

This is a fixed-term position. The employment contract will initially be limited to 1 year.

For further information, please contact Sergey Churakov, phone [phone].