Administrative Assistant (part-time)

SwAPP Swiss Association of Pharmaceutical Professionals; Bern; Remote; CHF 34,000 - 41,000; Part time

Benefits offered by this job

Flexible remote work

Professional growth opportunities

Job summary

SwAPP Swiss Association of Pharmaceutical Professionals is seeking a proactive Administrative Assistant on a part-time basis to support membership administration, CRM/ERP tasks, and document management from a remote/work-from-home setup. The role offers 10–20% workload (approximately 4–8 hours weekly) with flexible hours in a small, evolving nonprofit health organization.

The ideal candidate has proven administrative experience, solid English and good German skills, and comfort handling

Qualifications

• Proven experience in administrative roles
• Proficiency in CRM / ERP systems and MS Office Suite; confidence working with digital tools (e.g. MS Teams)
• Excellent written and spoken English (ideally bilingual)
• Good written and verbal communication skills

Responsibilities

• Support membership administration, onboarding new members and reporting; maintain CRM
• Assist in personnel documentation, including employment records and payrolls
• Organise and archive documents per the association's document management system
• Schedule, coordinate and document meetings with agendas and follow-up actions
• Support invoice tracking and payment execution

Skills

Administrative experience

CRM/ERP proficiency

MS Office Suite

English proficiency

German knowledge

Education

Secondary school

Tools

MS Teams

CRM/ERP software

MS Office Suite

Job description

Administrative Assistant (part-time)

SwAPP Swiss Association of Pharmaceutical Professionals Vacant since : 28.10.2026 Number of jobs : 1 3011 Bern (BE) 10% - 20% By agreement Permanent

About us: SwAPP (Swiss Association of Pharmaceutical Professionals) is a dynamic non-profit association of the professionals of Therapeutic Products. Our scope includes cutting-edge and digital technologies, and a strong commitment to ESG (Environmental, Social, and Governance) principles. Our team is passionate about making a meaningful impact, and we are looking for a motivated assistant to support our administrative needs.

Location: Remote (only candidates with a valid work permit for Switzerland will be considered). For practical reasons, we would ideally like someone located in the Bern region.

Time commitment: 10-20% (approximately 4-8 hours per week), with flexibility based on business needs and employee availability.

Contract duration: The position starts as soon as possible and as an initial 6-month fixed-term contract, with the possibility of extension by mutual agreement.

Primary responsibilities:

• Customer Relationship:Support membership administration, including onboarding new members and generating basic reportsMaintain the association's CRM database, ensure accurate and up-to-date contacts informationHandle administrative inquiries from members, partners and other stakeholders
• Personnel documentation: assist in its preparation and maintenance, including employment records and payrolls, in compliance with applicable legal and organizational requirements.
• Document administration and archiving: organize and archive documents/records, according to the association document management system
• Meetings: schedule, coordinate and document internal and external meetings, including preparation of agendas, meeting materials and follow-up actions where required.
• Payments: support invoices tracking and payment execution

Possible involvement areas:

• Marketing & Communication
• Accounting & Finance
• Events & Activities Coordination

Required skills and qualifications:

• Proven experience in administrative roles
• Proficiency in CRM &/or ERP systems and MS Office Suite; confidence working with digital tools (e.g. MS Teams)
• Excellent written and spoken English (ideally bilingual)
• Good written and verbal communication skills

Nice-to-have skills and qualifications:

• Bookkeeping, invoicing and event-organisation experience
• Professional working proficiency in German. Additional language skills (e.g. French) are considered an asset.
• Familiarity with document and website content management systems, as well as social media administration

Personal attributes:

• Highly organized, self-motivated and able to work independently in a remote environment
• Attention to detail and working conscientiously
• Ability to work collaboratively and service-driven attitude
• Comfortable working in a small, evolving organisation
• Discreet and trustworthy when handling confidential information

What we offer:

• A supportive, collaborative and forward-looking team
• Flexible remote work and adaptable working hours
• A stimulating environment that supports your professional growth and skill development
• Gain hands‑on experience in a growing non‑profit organisation in the health sector
• The opportunity to work directly with industry professionals and healthcare experts
• Exposure to innovative projects at the intersection of healthcare, technology and professional development
• A meaningful work that contributes to the advancement of healthcare and patient outcomes.

• Work location 3011 Bern (BE)
• Workload 10% - 20%
• Employment start By agreement
• Employment duration Permanent
• Work form Home-based work

• Qualification unskilled
• Work experience More than 1 year
• Education Secondary school

• English Orally : Very good knowledge Written : Very good knowledge
• German Orally : Good knowledge Written : Good knowledge

• By email [e-mail]