Remote Administrative Assistant (Part-Time)

SwAPP Swiss Association of Pharmaceutical Professionals; Bern; Remote; CHF 34,000 - 41,000; Part time

Benefits offered by this job

Flexible remote work

Professional growth opportunities

Job summary

SwAPP Swiss Association of Pharmaceutical Professionals is seeking a proactive Administrative Assistant on a part-time basis to support membership administration, CRM/ERP tasks, and document management from a remote/work-from-home setup. The role offers 10–20% workload (approximately 4–8 hours weekly) with flexible hours in a small, evolving nonprofit health organization.

The ideal candidate has proven administrative experience, solid English and good German skills, and comfort handling

Qualifications

• Proven experience in administrative roles
• Proficiency in CRM / ERP systems and MS Office Suite; confidence working with digital tools (e.g. MS Teams)
• Excellent written and spoken English (ideally bilingual)
• Good written and verbal communication skills

Responsibilities

• Support membership administration, onboarding new members and reporting; maintain CRM
• Assist in personnel documentation, including employment records and payrolls
• Organise and archive documents per the association's document management system
• Schedule, coordinate and document meetings with agendas and follow-up actions
• Support invoice tracking and payment execution

Skills

Administrative experience

CRM/ERP proficiency

MS Office Suite

English proficiency

German knowledge

Education

Secondary school

Tools

MS Teams

CRM/ERP software

MS Office Suite

Job description

SwAPP Swiss Association of Pharmaceutical Professionals is seeking a proactive Administrative Assistant on a part-time basis to support membership administration, CRM/ERP tasks, and document management from a remote/work-from-home setup. The role offers 10–20% workload (approximately 4–8 hours weekly) with flexible hours in a small, evolving nonprofit health organization.

The ideal candidate has proven administrative experience, solid English and good German skills, and comfort handling