Registration Coordinator

Aston Carter; Kaiseraugst; Vor Ort; CHF 40.000 - 44.000; Teilzeit

Benefits dieser Stelle

On-site work

Flexible scheduling

Long-term potential

Zusammenfassung

Aston Carter in Kaiseraugst, Switzerland, seeks a Registration Certificate Coordinator on a 12‑month contract (possible extension) at 50% workload (20 hours/week). Start ASAP.

The role is largely administrative, coordinating with Swiss authorities and global/regional regulatory colleagues to ensure compliant processing of registration certificates. Responsibilities include handling document requests, routing for legalisation, and supporting SAP-based PO activities.

Qualifikationen

• Strong administrative/coordination background with multitasking ability.
• Experience with regulatory, compliance, or documentation environments is advantageous.
• Fluency in English and German for internal/external communications.

Aufgaben

• Manage and process registration certificate requests from regulatory colleagues globally.
• Coordinate documentation with Swiss authorities, internal departments, and external partners.
• Route documents for legalisation and certification activities.
• Track requests through internal systems and ensure timely follow-up.
• Process purchase orders and support related administrative activities via SAP.

Kenntnisse

Organisational skills

Multitasking

Attention to detail

Stakeholder management

Independent work

English proficiency

German language

Microsoft 365

SAP experience

Tools

Microsoft 365

SAP

Jobbeschreibung

Contract Duration: 12 months (with potential for extension or permanent conversion)

Workload: 50% (20 hours per week)

Start Date: ASAP

About the Role

We are looking for a highly organised and detail-oriented Registration Certificate Coordinator to support the management of registration certificate requests within a global, highly regulated organisation.

This is a predominantly administrative and coordination-focused role, acting as the central point of contact for regulatory colleagues worldwide. You will coordinate document requests with authorities, internal stakeholders, and external partners, ensure documentation is processed correctly, and help maintain efficient and compliant processes during ongoing organisational transformation activities.

Key Responsibilities

• Manage and process registration certificate requests from regulatory colleagues globally.


• Request, collect, review, and coordinate documentation with Swiss authorities, internal departments, and external partners.


• Ensure documents are routed to the appropriate stakeholders for legalisation and certification activities.


• Track and manage requests through internal systems, ensuring timely follow-up and completion.


• Process purchase orders and support related administrative activities through SAP.


• Resolve routine issues independently and elevate more complex topics when required.

Candidate Profile

This role could be an excellent fit for someone with a strong administrative or coordination background who enjoys managing multiple tasks and stakeholders in a structured environment.

Previous experience within regulatory, compliance, or documentation-focused environments is advantageous but not essential.

Required Skills

• Excellent organisational and multitasking abilities.


• Strong attention to detail and accuracy.


• Ability to manage a high volume of requests and documentation activities.


• Strong communication and stakeholder management skills.


• Ability to work independently and take ownership of responsibilities from day one.


• Professional fluency in English for internal communication. Professional fluency in German to communicate with Swiss authorities.


• Good knowledge of Microsoft 365 applications.


• SAP experience is beneficial but not required, as training can be provided.

Additional Information

• Flexible working arrangement within a 20-hour work week, distributed across 2-3 days or agreed collectively with the hiring team.


• On-site presence is required during agreed working hours.

This is an excellent opportunity for a proactive and organised professional looking for a flexible part-time role with long-term potential in an international and highly regulated environment.